Administrative Assistant

Job Description

Role Title Admin and Office Spec II Role Code 19012-FP Working Title Administrative Assistant Work Location Alexandria - 510 Northern Virginia Community College (NOVA ) is the second largest community college in the United States and the largest public educational institution in Virginia. NOVA has more than 71,000 students and 2,600 faculty and staff members. As one of the most internationally diverse colleges in the United States, with a student body consisting of individuals from more than 180 countries, NOVA is committed to creating a diverse, inclusive, and equitable Virginia by fostering excellence in higher education. As an Achieving the Dream ?Leader College,? NOVA is committed to the principles of access, opportunity, student success, and excellence by meeting the educational and training needs of the region and its people with excellent and affordable courses and programs, offered by an inspired and committed diverse faculty and support staff. With six unique locations throughout our region, each conveniently located within 40 miles of Washington D.C, we have Northern Virginia covered. NOVA?s Alexandria Campus is located seven miles from the nation?s capital, just across the Potomac River from Washington DC; the Annandale Campus, with its urban feel and suburban appeal, is ranked as the most diverse in Virginia and boasts a thriving Koreatown; the Loudoun Campus is located in a comfortable suburb steeped in colonial history; the Manassas Campus is located next to Manassas Battlefield Park, site of the first major battle of the Civil War; the Woodbridge Campus is home to municipal parks, state parks, and national wildlife refuges; and the Medical Education Campus, located in Springfield, is a uniquely specialized campus that stands apart from what most community colleges can offer, with the area boasting an abundance of hiking and biking trails, and parks with nature and wildlife areas. NOVA offers an opportunity to make a difference with outstanding career opportunities and competitive total rewards benefits, including a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement system. NOVA embraces opportunities to create a college community that is a welcoming and inclusive place to learn and work. We do this by fostering a sense of belonging and ensuring equity while maintaining an open, civil, and safe environment for our students, faculty, staff, and guests. In so doing, NOVA fulfills its mission to offer world-class teaching and learning to the Commonwealth of Virginia.The security of our students, faculty, and staff is very important at NOVA . Please take a moment to review. General Description: Provide general administrative support in the Office of the Provost and assigned departments as needed. Duties and Tasks: Duties include, but are not limited to: general office duties, staffing front desk, greeting visitors, receiving and cataloging paperwork, data entry, record keeping, monitoring supplies. assisting with the part time faculty office supplies and printer issues. Training provided to assist Community Outreach Manager with taking photos, social media, and supporting campus events. Staffs office as needed. Serves as first point of contact for front office; greets and directs students, faculty, staff and visitors; accepts documents to be signed while ensuring accuracy of materials; answers the phone and refers calls as required. Assists the Executive Assistant with inputting reservations and maintaining the Outlook calendars for 3 conference rooms. Assists Executive Assistant with purchasing in the state system. Assist the Executive Assistant and the Campus Outreach Coordinator with special events and meetings throughout the campus. Assists with work-study students including monitoring attendance and maintaining communication on a daily basis. Special Assignments May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor. KSAs/Required Qualifications Required KSAs: * Requires strong communication/interpersonal skills; computer skills; proficiency in Microsoft Office (Word, Excel and PowerPoint)* Comfortable with doing research on the computer.* Must be a dependable and a hard worker, a team player, able to stay on task, and handle confidential information.* Excellent writing and language skills Minimum Qualifications: * High school diploma or GED required* Customer service experience* Some experience with multi tasking with deadlines. Preferred Qualifications Associates degree preferred Background Check Statement Disclaimer The selected candidate?s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth?s Statement of Economic Interest. For more information, please follow this link: EEO Statement The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors. * I understand that only information provided at the time of the application submission will be considered when determining my qualifications and only responses to Supplemental Questions that can be verified in my application and resume will be credited. * YesNo* Up to 2 years* 3-6 years* 7-10 yearsMore than 10 yearsPlease describe your work experience using independent judgement, multi-tasking, and prioritizing job functions while meeting established deadlines. (Open Ended Question) * Please specify your administrative experience working in a college or university. (Open Ended Question)

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