Administrative Assistant

Job Description

Administrative AssistantJob Category:Administrative Support and CoordinatorsRequisition Number:ADMIN010530 Showing 1 locationJob DetailsDescriptionSilverado. Passion. Possibilities. Purpose.Silverado Associates know that there is no substitute for a meaningful career. We take pride in knowing the world is a better place because of what we do, and we feel fortunate to be part of a family that is unified in this commitment. We get the chance to learn every day, the opportunity to grow, and the ability to help others. At Silverado, it is about ENRICHING LIVES! Silverado is presently seeking a Administrative Assistant to join our team in Alexandria, VA!PROTECTING YOU, PROTECTING OTHERS: We believe our residents, patients and associates deserve to thrive in an environment protected from COVID-19. At Silverado, vaccines are offered and required for all associates.Summary of Major Functions:The Administrative Assistant supports the business office function in the community, including tasks related to human resources, purchasing, risk and legal as well as IT. This position will also serve as the receptionist, answering phones and directing visitors as appropriate, while maintaining great customer service and first impressions.* Greets guests, answers the phone, and provides great customer service and first impressions.* Submits open associate position requests to recruiting through the intranet.* Greets job applicants, notifies hiring manager, assists with pre-hire requirements including tescor, fingerprinting and physical.* Maintains and updates personnel records including new hire paperwork, ongoing training, licenses and annual reviews.* Maintains associate meal logs and submits timely for payroll deductions.* Assists associates with the time clock, exception reports and related payroll questions.* Manages IT devices, maintaining records of cell phones, cell phone numbers, laptops and other devices, including those not in use.* Coordinates new associate IT account set-up and passwords with IT support/resource.* Assists associates with IT questions and connects associates to IT support/resource.* Maintains and audits resident financial files for completeness and updates information as appropriate.* Orders office supplies, maintains and updates spend down sheet and submits to Administrator as appropriate.* Maintains and updates files for community licenses and certificates, and ensures required documents are posted as per regulation.* Assists Safety Committee Chair with completing Safety Committee Meeting minutes and submitting to Risk Management.* Maintains and logs Safety Star points and assists with orders.* Assists Administrator with recording worker comp events and injuries.* Assists Administrator with OSHA log.* Assists Administrator and department leaders with paycheck distribution. * Assists Administrator and department leaders with submitting paperwork to the home office (contracts, resident face sheets, financial worksheet, meal log, meeting minutes, etc).* Other duties as assigned.Training/Development:* Provide new hire and ongoing training Receptionist on job tasks, including customer service and first impression.Customer Interface:* The Administrative Assistant will be the first point of contact for all entering or calling into the community. The Administrative Assistant will greet guests and provide great customer service and first impression.Qualifications:Education:* High school diploma.Experience:* At least one year experience dealing with the public via telephone and in person.Other:* Strong computer skills? especially with Word and Excel.* Excellent customer service skills and outstanding verbal and written communication skills.* Strong ability to multitask. At Silverado, we sincerely appreciate our Associates! Silverado has been awarded the Best Place to Work Award in both Texas and Southern California. Silverado offers competitive pay and great benefits for full-time associates including medical, dental, vision, life insurance, 401(k) with an employer match, vacation, and sick time as well as great opportunities for growth. EOE/M/F/D/V To maintain our world class standard, all offers of employment with Silverado are contingent upon a satisfactory background check as well as drug screening, a physical and TB testing (if required for the position). Silverado also uses E-Verify to confirm work authorization with both the Social Security Administration and the Department of Homeland Security. #MISCQualificationsSkillsBehaviors:Motivations:EducationExperienceLicenses & Certifications

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