Optimize office operations, overseeing internal processes, supplies, and equipment
Coordinate external resources and vendors, nurturing relationships and upholding best practices
Serve as the first impression of our business, welcoming visitors, responding to requests, and supporting coworkers
Encourage efficient scheduling, workflows, communications, and office operations on a daily basis
Recognize issues requiring immediate attention from routine, and communicate to operational leadership any changes from standard operation
Daily and Monthly Responsibilities
Open the office, greet visitors in a friendly manner, answer/direct phone calls, manage mail, faxes, and shipments, send and respond to emails, manage printing and copying
Oversee standard office equipment and supplies, such as printer, ink or toner, paper, etc. Report any malfunctions to the appropriate person or department
Prepare conference rooms for meetings and organize catering, as requested
Type up memos, meeting minutes, letters, reports, forms, and similar content from dictation
Maintain detailed calendars, coordinate schedules, prioritize meeting requests and logistics, and arrange all aspects of travel
Establish and maintain record-keeping system for contacts, files, and employee directory
