Liaison Officer

Job Description

Roles & Responsibilities:Supplier Relationship Management

• Foster strong relationships with existing suppliers through regular communication, meetings, and visits, ensuring alignment with Abyat Megastores values and standards.
• Conduct periodic supplier evaluations and performance reviews to assess reliability, quality consistency, and adherence to contractual agreements.
• Act as a primary point of contact for supplier inquiries, concerns, and escalations, resolving issues promptly to maintain smooth business operations.

Procurement Coordination

• Collaborate with the procurement team to develop sourcing strategies, RFQs (Request for Quotations), and negotiate contracts with suppliers to secure favorable pricing and terms.
• Monitor market trends, industry developments, and competitor activities to identify potential suppliers, product innovations, and cost-saving opportunities.
• Maintain accurate records of procurement activities, including purchase orders, invoices, and delivery schedules, using SAP ERP (Enterprise Resource Planning) or procurement software.

Negotiation and Contract Management

• negotiations with suppliers to optimize pricing, terms, and conditions, balancing cost-effectiveness with quality standards and delivery requirements.
• and review contracts, service level agreements (SLAs), and other legal documents to formalize agreements, mitigate risks, and protect the interests of Abyat Megastore.
• contract performance, compliance, and expiration dates, initiating contract renewals or amendments as needed to ensure continuity of supply and minimize disruptions.

Inventory Monitoring

• Conduct inventory management systems and software tools to track stock levels, monitor product turnover rates, and forecast demand for home accessories categories.
• Draft sales data, demand patterns, and seasonal trends to optimize inventory levels, reduce excess stock, and identify slow-moving or obsolete items for clearance or markdowns.
• Monitor with merchandising teams to plan product assortments, promotions, and pricing strategies based on inventory insights and market demand.

Logistics and Supply Chain Coordination

• Utilize with logistics providers, freight forwarders, and carriers to arrange transportation, customs clearance, and delivery of home accessories products from suppliers to Abyat Megastore warehouses or retail outlets.
• Analyze shipments in transit, monitor delivery schedules, and address any issues or delays in coordination with logistics partners and internal stakeholders.
• Collaborate supply chain processes, streamline transportation routes, and implement cost-saving initiatives to improve efficiency and reduce lead times.

Quality Assurance

• Coordinate quality control procedures, inspection criteria, and product specifications in collaboration with suppliers to ensure compliance with Abyat Megastores quality standards and customer expectations.
• Track regular quality audits, factory inspections, and product testing to verify product integrity, functionality, and safety standards before accepting deliveries into inventory.
• Optimize quality issues, non-conformances, and corrective actions, implementing measures to address root causes and prevent recurrence, while safeguarding Abyat Megastores reputation and brand image.

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