Administration Manager/Coordinator

Job Description

1.????? Operations???????? Implements established norms, procedures, and protocols to ensure the effective operations of the preschool.???????? Ensures that the premises are maintained in a safe, clean, hygienic, and secure manner.???????? Ensures the preschool is appropriately sourced with supplies, cleaning materials, etc.???????? Maintains accurate inventory of uniforms, cleaning supplies, resources, furniture, etc.???????? Supervises the maintenance and custodial staff.???????? Ensures the readiness of all premises for effective learning.???????? Responsible for daily health / safety / maintenance / cleaning tours, recording any issues and supervise preventative maintenance to be taken by the custodial / maintenance supervisor.???????? Is responsible for all logistics arrangements regarding staff, celebrations, parent tours, field trips, etc.???????? Is responsible for ensuring staff housing is well maintained, equipped, furnished, and all concerns are addressed in a prompt manner.???????? Supervises the transportation services ensuring staff / students? needs are met, buses are clean, well maintained, operate according to safety standards, and operates taking the best routes to ensure prompt pick-up and delivery of staff / students.???????? Submits payroll and clearance reports to HR (attendance, leave, permission, exit forms, etc.) as per established protocols.???????? Responsible for new hire / exit procedures and formalities.???????? Receives all supplies, organizes, inventories, and disseminates teachers?/ classrooms / students supplies.2.????? Public Relations???????? Communicates, explains, or answers, procedural/ policy related questions to parents and staff.???????? Collaborates with the Admin Officer to promote & organize birthday / event celebrations.???????? Responsible for maintaining strong relations with the community and organizing events to foster the relationships.???????? Responsible for Ministry visitors / inspectors and maintaining the visitors? log/comments.???????? Responsible for the Emergency / Health & Safety Response Team (ERT) policies and procedures.???????? Collaborates with the Academic Coordinator in the coordination of field trips, events, activities, meetings, promotion ceremonies, graduation, etc.?3.????? Registration???????? In collaboration with the Academic Coordinator maintains the Parent / Student Handbook up-to-date.???????? Collaborates with the Registrar on the admission of students, tours of the premises, and disbursement of uniforms.???????? Performs the duties of Registrar in her absence.4.????? Finance???????? Is responsible for the disbursement / accountability of the petty cash account.???????? Reconciles expenses and reports available funds as per established procedures to the Managing Director on a regular basis.???????? Prepares / reviews purchase orders, payment requests, and processes them as per established procedures / protocols.???????? Reconciliation of financial reports (receivables/expenditures) from Registration, Admin Officer, and petty cash.5.????? Projects???????? Summer Camp Committee Member???????? Graduation / End of Year Celebrations Committee MemberPerforms other duties and responsibilities as assigned by the Managing Director.

Keyskills :
Kindergarten Nursery Leadership Administration Branch Management