Create requests for bidding for all the materials and services requested by the projects, follow up with the vendors and prepare price comparison.
Coordinate on daily basis with the users/requesters to ensure the purchase of the correct required materials and services.
Monitor and control the price escalations of materials and services by keeping records of previously issued purchase orders and obtaining current market prices from various vendors.
Build and develop relationships with key vendors, service providers, and customers.
Ensure all purchase orders for materials and services are issued after negotiations and obtain management approval.
Review all quotations before preparing the price comparison, and make sure to include any deviations.
Review periodically the received purchase requisitions and ensure timely release of purchase orders.
Focus on the procurement of materials and services from local manufacturers, factories, and direct agents.
Always negotiate for maximum credit payment terms, delivery to main stores/projects? stores, and obtain warranty/guarantee where applicable.
Full adherence to company policy and management directives.
Investigate defective or unacceptable materials with users, vendors and others to determine cause of problem and take corrective and preventative action for future dealings.
Ensure supplier compliance with material specification and standards as per projects and company requirements for quality, delivery, and cost.
Ensure the department staff are regularly trained and well informed.
Safe keeping of purchase orders files.
Check availability of materials at the company stores prior issuing purchase orders.
Liaise with Accounts Payable Department to ensure accurate and timely payment of vendors? invoices.
