Receptionist

Job Description

We are seeking an ideal candidate who will play a key role in supporting our front-office operations and administrative functions. This individual will be responsible for, but not limited to, managing communication channels, handling documentation, and ensuring smooth office operations.Key Responsibilities:Operate the telephone switchboard in a courteous and professional manner to answer, screen, and forward calls.Receive and deliver messages accurately via written, verbal, or electronic methods.Manage incoming and outgoing courier deliveries and organize document dispatch.Process and prepare sales orders, invoices, memos, correspondence, travel vouchers, and other business-related documents.Maintain and update appointment calendars and scheduling systems.Organize, file, and maintain physical and electronic records/documents.Monitor and maintain office supplies and equipment:Check stock levels and anticipate future needs.Place and expedite orders for supplies.Verify the receipt of orders.Schedule servicing or repairs for office equipment as needed.Ideal Candidate Profile:Strong communication and interpersonal skills.Highly organized with attention to detail.Proficient in Microsoft Office Suite (Word, Excel, Outlook).Ability to handle multiple tasks and prioritize effectively.Previous experience in a similar administrative or receptionist role is an asset.

Keyskills :
MS office CRM