Site Secretary

Job Description

Provides general administrative support in performing all project related personnel and administrative issues including employment status changes, mobilization and demobilization of personal, maintenance of timesheet records, payroll generation, processing of leave applications and other related tasks.Enter data on the system Mobilization/Demobilization charts. Continuously updated and modify charts as and when required.Assist in processing mobilization of personnel to and from project site locations. Obtain and process required documentation that includes passport details, visas, invitation letters, immigration documents, Medical examinations, Safety and Security equipment & procedures, travel tickets and other travel documents.Complete the site employees? rest & recreation (R&R) leave applications and obtaining senior management?s approvals.Arrange the security pass that is a prerequisite for company personnel to enter site.Creating and providing the Letters of Assistance (LOA) that may be requested by clients or departments.Maintain the demob appraisals and site clearance forms for all personnel getting demobilized from site. Ensure that all the company property is returned to site prior to demob.For new employees joining site, assist in site induction and arrange their office space, personal space on camp and transport between camp & site.Assist in timely renewal of Camp?s tenancy contract.Coordinate the arrival and departure of personnel to various sites including the arrangement of transport, accommodation and immigration formalities.Provide administrative support and assistance to Client personnel when required.Perform other duties are required by Supervisor.

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