Receptionists, Secretaries, Administrators

Job Description

Experience Receptionists, Secretaries, Administrators of any nationality urgently needed for immediate work. Applicants must have minimum experience of 1 year in the mentioned job positions.Receptionist Job Responsibilities:- Serves visitors by greeting, welcoming, and directing them appropriately.- Notifies company personnel of visitor arrival.- Maintains security and telecommunications system.- Informs visitors by answering or referring inquiries.- Directs visitors by maintaining employee and department directories.- Maintains security by following procedures, monitoring logbook, and issuing visitor badges.- Operates telecommunication system by following manufacturer?s instructions for house phone and console operation.- Keeps a safe and clean reception area by complying with procedures, rules, and regulations.- Supports continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.- Contributes to team effort by accomplishing related results as needed.Secretary Job Responsibilities:- Answering calls, taking messages and handling correspondence- Maintaining diaries and arranging appointments- Typing, preparing and collating reports filing- Organising and servicing meetings (producing agendas and taking minutes)- Managing databases, Prioritising workloads- Implementing new procedures and administrative systems- Liaising with relevant organisations and clients- Coordinating mail-shots and similar publicity tasks- Logging or processing bills or expensesAdministration Job Responsibilities:- Answer and direct phone calls- Organize and schedule meetings and appointments- Maintain contact lists- Produce and distribute correspondence memos, letters, faxes and forms- Assist in the preparation of regularly scheduled reports- Develop and maintain a filing system- Order office supplies- Book travel arrangements- Submit and reconcile expense reports- Provide general support to visitors- Provide information by answering questions and requests- Take dictation- Research and creates presentations- Generate reports- Handle multiple projects- Prepare and monitor invoices

Keyskills :
Reception