| Job Location | Abu Dhabi, Dubai - United Arab Emirates |
| Education | Any Graduation. |
| Salary | Not Mentioned |
| Industry | Recruitment / Placement Firm / Executive Search |
| Functional Area | Not Mentioned |
Front Desk Operations:? Receiving and routing incoming calls, ? Receiving and dispatching incoming and outgoing documents, ? Greeting and directing visitors/ guests? Handling the Meeting Rooms schedules and setting them up for meetings? Ensuring the housekeeping of the Board Room & Reception General Admin functions:? Updating the phone/fax register? Maintaining and updating the staff/Office/Client phone number list? Ordering business cards for staff? Organizing mail drop-offs and pick-ups, maintaining postage stamps and the postal drop-area? Maintaining keys for all Offices? Handling stationary requests? Monitoring and controlling the toners/cartridges, stationery, cleaning, pantry and coffee machine products stock ? Manages in the selection of new Vendors/Suppliers for office requirements specifically in price negotiation and comparisons.? Secures office supply needs at the best price, highest quality, service and delivery. ? Follow up with suppliers for on-time delivery of orders.? Evaluating Suppliers/ Service providers once in year. Admin & Travel Coordinator:? Arrange and manages flight booking, accommodation and car rental for employees and guest who requires to travel for Business purposes only? Arrange and manages flight booking for UAE based Consultants under other Dubai and Abu Dhabi entities contracts? Collecting, preparing and submission of documents for Management Approval of Clients candidates for new Candidates/ConsultantsLogistics:? Preparing Request Form and creation of Local Purchase Order (LPO) using Navision for the purchase of flight tickets, pantry, office stationery, toners/cartridges and forwarding signed copies of LPO to the suppliers? Updating purchase order follow up table in the system? Coordinating with Finance Department with regards to approvals for the LPO, Supplier Invoice etc.? Keeping all files, records and workplace organized.Medical Check-up:? Maintaining Consultant file containing Medical Fitness Certificates and related forms? Handling correspondence with Consultants on matters related to Medical Check-up Reimbursement and New Medical Check-up request.? Arranges Medical check-up of Consultants under TOTAL and provide them relevant information
Keyskills :
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