| Job Location | Abu Dhabi, United Arab Emirates |
| Education | Diploma; Graduate |
| Salary | Not Mentioned |
| Industry | Administration / Commercial Operations |
| Functional Area | Not Mentioned |
JOB SUMMARYThe Receptionist & Administrative Assistant acts as the first point of contact for visitors and callers while providing administrative, IT, and clerical support. This role ensures smooth day-to-day operations by handling communications, managing documents, supporting staff, and maintaining office organization.RESPONSIBILITIESFront Desk ResponsibilitiesGreet and assist visitors, ensuring they are directed to the appropriate staff member.Answer, screen, and transfer phone calls professionally and efficiently.Manage incoming documents, packages, and courier deliveries.Maintain organization in the reception area.Monitor and ensure adequate office supply levels, initiating orders when needed.Administrative and Clerical SupportPerform tasks such as printing, scanning, filing, and record-keeping.Assist in preparing timesheets and other administrative reports.Support the accounting and procurement departments.Log and track delivery notes, ensuring they match corresponding tax invoices.Assist the Document Controller by organizing and filing project-related documents, including MIRs, WIRs, and drawings.Help tendering teams by stamping and preparing documents for submission.Install software and configure laptops for new employees.Update the fixed asset register for newly issued laptops.QUALIFICATIONSBachelor’s degree in business administration.Minimum of 3 years of experience in an administrative or clerical role.Proficiency in using office equipment such as telephones, printers, and scanners.Proficiency in Microsoft office (Word & Excel).Basic knowledge of IT systems is preferred.Fluency in English is a must.SKILLS & ABILITIESProfessional, courteous, and approachable demeanor.Excellent verbal and written communication skills.Strong organizational and multitasking abilities.Ability to manage time effectively and prioritize tasks.High attention to detail, especially when handling documents and records.
Keyskills :
Professional courteous and approachable demeanor. Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Ability to manage time effectively and prioritize tasks...
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