Manages the CEOs calendar, arranges appointments and meeting in an effective way ensuring optimum use of time
Coordinates between relevant government entities and related parties on behalf of the CEO and other members ofÿthe Departments as required
Provides briefing to the CEO in advance of meeting, arranges the necessary meeting facilities requirements, preparesÿagendas and minutes of meetings as required
Facilitates all necessary travel arrangements for the CEO (flights, hotels, transport), ensuring all itineraries are complete,ÿfollows up to ensure arrangements are satisfactory
Handles all incoming correspondence (emails, post, faxes) and carries out the necessary responses as required in a timelyÿmanner
Drafts letters and memos; arranges for mail to be delivered by courier or driver
Assists the CEO in management of all company expenses, preparing and completing the expense reports as required
Develops and maintains filing systems to record and company documentation within the Executive office ensuringÿconfidentiality is met; ensures updates contact index records are keep up to date
Provides support across Departments on the preparation of final reports with regards to data collection/researchÿrequired, formatting, and presentation of findings as required
Assists with tracking of invoices by liaising with both vendors/suppliers and the Finance Department from the point ofÿinvoice to the remittance of payment received
Assists HR with the induction of new employees; liaises with the IT and HR departments to ensure equipment is arrangedÿin advance of the joining date
Oversees the maintenance of the office premises, ensuring high standards are reflective of Miral Corporate image;ÿmonitors the administration and reporting of expenditure against budgets
In coordination with IT oversees the upkeep of all office hardware including printers, computers, telephones, etc., andÿensure relevant maintenance agreements are in place with vendors/suppliers as required
Maintains stock and inventory of office stationary, anticipating required supplies and ensuring orders are placed in aÿtimely manner
Manages all lease arrangements for properties and facilitiesÿand its related parties, including renewals, newÿleases, public liability insurance of the property etc.
Conducts all tasks and actions in line with the agreed set policies
