EXECUTIVE ASSISTANT

Job Description

We are looking for EXECUTIVE ASSISTANT for 'A Leading Hospital in UAE.Government Support:1 Checking, cross-referencing Government/ local support.2 Including these bodies in marketing as and when requiredFinancial Support3 Supporting and reviewing budgets on periodical basis4 Regularly updating the management about various developmentsConference Support5 Checking details related to venue. (Location, contracts, timing, tech & non tech details)6 Checking pricing, other expenditures and negotiating if required7 Follow-up individuals and team members regarding all forms of conference materials (Signs, books, badges, marketing materials etc.).8 Supporting Audio/Video details9 Following up with team members (Tech & non tech)Marketing10 Checking and reviewing website?s marketing materials11 Reviewing marketing materials12 Reviewing social media marketing materials13 Updating databases as required14 Contacting partner organizations15 Reviewing media partnerships16 Updating the management about updates on a periodical basisSponsorship and Exhibitions17 Reviewing brochures18 Following up with team members (Tech & non tech)19 Follow-up on the financial/ budgeting details20 Follow up with the distribution and marketing teamRegistration Support21 Reviewing registration forms and fees22 Checking the functionality of online registration system and website23 Assisting the IT departmentScientific & Social Support24 Reviewing scientific programs and reporting if required25 Follow-up with accreditation, HAAD, MOH and DHA document26 Keeping up with venues details, contracts and other relevant aspectsSpeaker Support27 Manage the flow of information to speakers, participants and members of the executive leadership team28 Summarize reports and memos that are received before passing the information on to the people they assist29 Supporting speakers and committee members30 Making sure of visa, accommodation, transportation and other relevant details of speakers and committee members31 Follow-up to minimize any inconvenience or delays32 Managing correspondences when required33 Updating the management of these detailsAssociations34 Making sure and following up on the invitations to societies35 Making sure of visa, accommodation, transportation and other relevant details of speakers and committee membersOffice Support36 Represents the Director by welcoming visitors, reviewing correspondence; arranging company dinners and other corporate functions37 Answering questions and meeting requests directed to the Management38 Overseeing the work of clerical and other administrative employees39 Making sure that everything is in place for the office to function smoothly40 Preparing and formatting information for internal and external distribution41 Writing letters and memos, compiling data for reports, creating computerized presentations, writing reports, transcribing dictation, editing, proofreading and other information preparation duties.42 Maintaining company records43 Creates reports that identify areas of concern the executive may need to focus on44 Assist, guide and support patients and clients45 Attend Meetings, conference; Assist and support as and when required.46 Attending clinic, sessions, monitoring patients related details, record, review and reporting on a regular basisOnsite Planning & Management47 Review onsite work plan for patients, clients and staff48 Assist; provide support in interviews and other HR related activities49 Checking and assisting various activities related to venue(Staff, timing, arrangements and materials related)Conference Closure50 Follow up details regarding projects51 Assist and file details related to Conference52 Reporting & updating the management when required Other Duties53 Publishes the corporate newsletter by gathering information; preparing and editing articles; designing graphic presentation; producing and distributing54 Arrange corporate travel and meetings by developing itineraries and agendas; scheduling the airlines; booking other transportation; arranging lodging and meeting accommodations55 Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans56 Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations57 Improves quality results by studying, evaluating, and re-designing processes; implementing changes58 Enhances president's and corporation's reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments

Keyskills :
EXECUTIVE ASSISTANT Corporate Travel Meetings