Adimin Assistant

Job Description

We are looking for an Admin Assistant to provide administrative support services and ensure that all contract support functions are carried out in accordance with company policies and proceduresPrimary Responsibilities, Authorities & Accountabilities :? Ensure necessary procedures are followed, new employee details have been filled out and new recruit has been put through the induction process? Coordinate to arrange documents for visa, medicals and gate passes and assist record keeping? Submission and maintaining records of sick leave certificates.? Collection and distribution of Employee IDs, Insurance Cards and Swipe card to new employees.? Documents Control and Administrative support function for employees.? Petty cash handling towards daily gate passes expenses.? Distribution of PPE items to employees.? Setting up and maintain the files of all employees working under different contracts.? Assist Supervisor in his day-to-day work like copying of invoices, Purchase orders and filing.? Track and maintain employee training and competency records? Assist to maintain contract personnel hotel reservation records.? Assists Travel Supervisor in sorting contract staff travel invoices/credit notes and forwarding to accounts payable.? Upload and maintain personnel file.? Collection and delivery of documents/papers from/to other departments.? Other tasks as and when assigned by the supervisor from time to time.? Material requisition for contract support requirements? Support existing contracts as temporary vacation relievers.? Adhere to all HSESQ policies and procedures.? Ensure compliance with all applicable information security policies and procedures.Role Specific Competencies :? 3 to 5 years of experience in a similar position.? Good Computer working Skills.? Good communication skills.? Able to work well in a team and effectively convey relevant information.? Able to relate well at levels.? Able to work under pressure.Key Performance Indicator :? Data bases are current and accurate at all times.? Required tasks are completed as soon as possible and in a safe manner.? Ensure all documentation is filed appropriately.

Keyskills :
admin