The Administration Coordinator shall assist with the administration of the day-to-day operations of the human resources functions and duties. He or she shall carry out responsibilities in some of the functional areas ? employee relations, benefits, compensation, executive administration and employment in order to facilitate them as required.
Know-How (for all levels):
Handle all incoming/outgoing mail/telephone calls and maintain a record of all outgoing mail including letters, memos, etc.
Knowledgeable about the latest HR trends, payroll developments and benefits administration practices
Expert in Microsoft Office: Word, Excel, Outlook knowledge of Visio and access is a plus.
Assist with preparing HR forms and report and update tracking sheet.
Coordination and assurance of Qatar ID and passport Renewal/ validation of Staff
Coordination and assurance of renewal of Medical health certificate in timely fashion for all staff, in terms of Medical appointment and Fingerprint, and logistical involvement.
Handle Leave type of Leave Like (Annual leave, PH leave, Sick Leave, unpaid leave, Compassionate Leave, compensation leave, cancel day off and ?etc
Problem Solving (If any):
Conflict handling on a daily basis with unhappy employees.
Understand the nuances of the interactions required.
Must be able to immediately target and get to the correct forms, formats and templates to allow for job execution.
Practical, hands-on approach to problem-solving required, always keeping in mind the human element and ensuring that internal customer satisfaction is paramount.
Check traffic violations on monthly basis, to make sure drivers are held accountable
Effective and efficient support services and performing complex Administration duties with proficiency and precision. Assist in managing the administrative detail of Department and share accountability for the provision of consistency an high-quality service
Handle all Expense sheets related to admin - petty cash Fuel for all Drivers.
Arranging HDC Staff Accommodation and monthly updating reports as needed.
Generate every travel request and manage the process through MC
Generate activation and deactivation of company IT software accesses a per the title entitlement.
Preparing a payment recommendation for over 60 suppliers across HDC, including Kahramaa, Vodaphone, Ooredoo,
General:
This outlet may serve liquor.
To undertake any other tasks as assigned by the Immediate Supervisor/Manager.
Maintain strict confidentiality as required.
May research and compile data as requested.
Serves as initial contact for the office of the HR &Admin Department
Provides general administrative support such as preparing correspondence, forms and Human Resources monthly reports, composing regular correspondence, processing confidential reports and documents, filing electronic and hard copy, tracking deadlines and any other required follow up as needed.
Regular Updates to companies Commercial Registration, Trade license, and Computer number expiration dates, and initiate renewal ahead of time prior expiry.
Updates on filling attendance for all staff on monthly basis.
Updates list and keep track of any pending Probation reports by respective restaurant manager / supervisor.
Review, create and monitor All 121 reports and assurance of respective manager submission in timely fashion.
Related Assignments:
Carries out and performs other related duties as specified and when required and assigned by the Line Manager to improve or enhance the efficiency of department?s work and performance.
