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Executive Secretary

3.00 to 5.00 Years   Jeddah , Saudi Arabia   01 Dec, 2021
Job LocationJeddah , Saudi Arabia
EducationBachelor's degree / higher diploma
SalaryNot Mentioned
IndustryFood & Beverage Production
Functional AreaNot Mentioned

Job Description

Purpose of Function:An Office Secretary maintains the smooth running of an office through a variety of administrative and clerical duties. They handle office schedules, coordinate meetings, and visits, organize files, answer phones and perform a huge array of other essential tasks. Office Secretaries generally work directly for organization or office management, and depending on their experience may also supervise other clerical staff.Duties and Responsibilities :

  1. Answering calls, taking messages, and handling correspondence.
  2. Maintaining diaries and arranging appointments.
  3. Typing, preparing, and collating reports.
  4. Organizing and servicing meetings (producing agendas and taking minutes).
  5. Managing databases.
  6. Implementing new procedures and administrative systems.
  7. liaising with relevant organizations and clients.
  8. Coordinating mail-shots and similar publicity tasks.
  9. logging or processing bills or expenses.
  10. Acting as a receptionist and/or meeting and greeting clients.
  11. Managing the daily/weekly/monthly agenda and arrange new meetings and appointments.
  12. Travel with the direct manager on overseas business trips.
  13. Enhancing effectiveness by providing information management support for a direct manager.

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