Personal Assistant & Admin Officer

Job Description

Job Overview:We are seeking a dynamic and detail-oriented individual to fill the role of Personal Assistant & Admin Officer. This position requires a combination of administrative proficiency, excellent organizational skills, and the ability to provide comprehensive support to executives and manage day-to-day office operations effectively.Responsibilities:Executive Support:

• Provide high-level administrative support to executives, managing their calendars, scheduling appointments, and handling correspondence.
• Act as a liaison between executives and internal/external stakeholders.

Office Administration:

• Oversee daily office operations, including maintaining office supplies, managing incoming and outgoing mail, and ensuring a clean and organized workspace.
• Coordinate office events and meetings, including logistics, catering, and technology setup.

Travel Coordination:

• Arrange travel plans for executives, including flights, accommodations, and ground transportation.
• Prepare detailed itineraries and ensure travel arrangements align with executives preferences and schedules.

Communication Management:

• Manage phone calls, emails, and other communications on behalf of executives.
• Draft and edit various documents, correspondence, and reports.

Database and Record Management:

• Maintain accurate and up-to-date records, databases, and filing systems.
• Ensure confidentiality and security of sensitive information.

Meeting Support:

• Assist in organizing and coordinating meetings, including preparing agendas, taking minutes, and following up on action items.

Financial Administration:

• Assist in budget tracking, expense reporting, and invoice processing.
• Collaborate with finance and accounting teams as needed.

Problem-Solving and Decision Making:

• Handle administrative challenges independently, demonstrating initiative and problem-solving skills.

Qualifications:

• Bachelors degree in Business Administration, Secretarial Studies, or a related field.
• Proven experience as a Personal Assistant or Administrative Officer.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office suite and other relevant software.
• Ability to maintain confidentiality and handle sensitive information.
• Detail-oriented with a proactive and positive attitude.

Benefits:

• Competitive salary
• Health and dental insurance
• Professional development opportunities
• If you are a motivated and organized professional with a passion for supporting executives and managing administrative functions, we encourage you to apply for the positions of Personal Assistant and admin Officer. Please submit your resume and a cover letter outlining your relevant experience and skills.

Keyskills :
Executive Support financial administration travel coordination Office Administration Organizational Skills Microsoft Office Suite

About Company

Zoomies help people stay connected so they can get more done together. We set out on a mission to make video communications frictionless and secure by building the worlds best video product for the enterprise, but we didnt stop there. With products like Zoom Contact Center, Zoom Phone, Zoom Events, Zoom Apps, Zoom Rooms, and Zoom Webinars, we bring innovation to a wide variety of customers, from the conference room to the classroom, from doctors offices to financial institutions to government agencies, from global brands to small businesses.We do what we do because of our core value of Care: care for our community, our customers, our company, our teammates, and ourselves. Our global employees help our customers meet happier, communicate better, and create meaningful connections the world over. Zoomies are problem-solvers and self-starters, working hard to get results and moving quickly to design solutions with our customers and users in mind. Here, youll work across teams to dig deep into impactful projects that are changing the way people communicate, and find room to grow with opportunities to stretch your skills and advance your career in a diverse, inclusive environment.