Administrative Assistant - UAE National

Job Description

Join us in engineering a better future for our planet and its people.AtkinsRalisis a world-leading design, engineering and project management organization. Weconnect people, data and technology to transform the worlds infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world.We have a strong presence in the Middle East that enables us to build deep and lasting relationships with our clients. We share their goals and long-term ambitions were on the same journey to create places and infrastructure which will support long term sustainable development, healthy living and vibrant communities."AtkinsRalis is seeking an accomplished Administrative Assistant to provide proactive and professional support to the Regional Architecture Director (Middle East) overseeing the entire Middle East region. This role also involves assisting the architecture department with necessary administrative tasks. /p p This opening offers an exceptional opportunity to join our team in a prominent role, serving as the primary point of contact both internally and externally. Based in our Dubai office, this role requires active interaction with our senior management team within the professional consultancy sector, making excellent interpersonal and organizational skills a fundamental requirement. /p p p strong Requirements: Professional Qualities: /strong /p p p strong Administrative Assistant /strong to Architecture team and Assistant to Regional Practice Lead-Architecture: Assist the Director's work habits and preferences, delegate tasks, manage diary commitments, and handle email and correspondence along with administrative task for the Architecture department. /p p p strong Requirements: /strong /p ul li p strong Experience /strong : Demonstrated executive PA experience at a similar level. Substantive experience in an administrative role. /p /li li p strong Education /strong : High standard of education, including English and math qualifications. /p /li li p strong Technical Proficiency /strong : Excellent knowledge of Word, Excel, PowerPoint, Outlook, and familiarity with IT technology. /p /li li p strong Graphic Software: /strong Preferably, familiarity with graphic software like Photoshop and InDesign. /p /li li p strong Communication /strong : Strong verbal and written communication skills. /p /li li p strong Decision-Making /strong : Ability to make decisions and exhibit initiative. /p /li li p strong Organization /strong : Well-organized with a methodical approach to daily activities. /p /li li p strong Workload Management /strong : Capacity to handle fluctuating workloads and maintain composure under pressure. Control workload and resources, delegate as needed, and manage administrative staff and regional PAs. /p /li li p strong Team Orientation /strong : A positive and team-oriented outlook. /p /li li p strong Industry Knowledge /strong : Experience or understanding of the Construction/Engineering industry. /p /li li p strong Learning Orientation /strong : Eagerness to learn and continue personal development. /p /li li p strong Advocacy /strong : Ability to assertively advocate for the Architecture Department and the Regional Director (RD). /p /li li p strong Professional Development /strong : Commitment to expanding expertise in line with core competencies. /p /li li p strong Meeting Management: /strong Organize and coordinate meetings/events and record meeting minutes. /p /li li p strong Research and Travel: /strong Conduct research, coordinate travel arrangements, and support visa processes. /p /li li p strong Document Production: /strong Create and oversee RD's documents, letters, reports, and presentations with a focus on accuracy. /p /li li p strong Quality Assurance /strong : Proofread documents, compile and distribute documentation. /p /li li p strong Diary Management: /strong Efficiently manage RD's reporting timetable and diary, including appointment scheduling. /p /li li p strong Continuous Learning: /strong Continuously expand knowledge in your field. /p /li li p strong Safety: /strong Understand and apply safety policies and personal safety arrangements. /p /li li p strong Stakeholder Relations /strong : Build relationships with client PAs and manage regional service management. Ability to form effective working relationships with colleagues, clients, and suppliers. /p /li li p strong Recruitment: /strong Assist in the recruitment process and induction procedures. /p /li li p strong Workload Management: /strong Efficiently manage workloads. /p /li li p strong Information Management: /strong Liaise with colleagues to obtain management information. /p /li li p strong Training: /strong Participate in internal and external training initiatives. /p /li li p strong Time Management: /strong Strong time management, planning, organizing, and presentation skills. /p /li li p strong Leadership: /strong Capability to lead and manage. /p /li li p strong Communication: /strong Excellent oral and written communication skills with a keen eye for detail. /p /li li p strong Accuracy: /strong Commitment to maintaining high accuracy standards. /p /li /ul p p strong Why choose AtkinsRalis /strong /p p p strong Your difference makes a difference. /strong We care for our people and are committed to creating an inclusive working environment where you can thrive and build a future you want to be a part of. /p p strong Thrive with us. /strong When you join us, your wellbeing, health and safety become our top priority. /p p strong Engineering the future with digital. /strong From design and engineering to project management, digital is fundamental to our way of working. /p p strong Champion lasting change. /strong We build sustainability into everything we do. /p p p strong More benefits /strong /p ul li p Competitive salaries and a huge range of other benefits. /p /li li p 22 days holiday (based on Monday -Friday) /p /li li p Discretionary bonus scheme /p /li li p Gratuity Scheme (or pension scheme for GCC Nationals) /p /li li p Medical & Life Insurance cover /p /li li p And so much more /p /li /ul p /p /p /p /p /p /p /p /div

Keyskills :
Outlook Excel Word Indesign Powerpoint Photoshop

About Company

SNC-Lavalin Group Inc. is a Canadian company based in Montreal that provides engineering, procurement, and construction services to various industries, including mining and metallurgy, oil and gas, environment and water, infrastructure, and clean power.