Travel Coordinator and Receptionist

Job Description

We are seeking a proactive and organised individual for a very team orientated office based in Dubai. Our client is a large MNC trading company involved in the distribution of some of the best known lifestyle brands in the world. They have an extremely well established presence in Dubai and the Middle East region and are now seeking a Receptionist whom will also undertake additional travel and administrative coordination tasks.Being the first point of contact for all visitors, calls and emails it is essential that you are well presented, courteous and professional at all times. There are also a number of global employees visiting the Dubai location on a regular basis, so it is expected that you will organise any meeting rooms and documents as requested for them and the permanent Dubai team, ensuing that the housekeeping, catering and administrative tasks are all maintained to a high standard. The individual will also ensure that all incoming and outgoing post is managed efficiently and that a good relationship is developed with couriers and distributors. With regards to travel coordination, this is expected to be a busy part of the role as both regional and global travel will be organised and you will liaise with the travel agents to ensure a best fit and that it adheres to the companys overall travel policies. There will also be the raising of the LPO, expenses submittals and allocation of any additional allowances for the individual travelling. Coordination of visas required, hotels and transport bookings will also be expected in this role.As an overall coordinator for the office you will ensure that all stationary and equipment is maintained and oversee the Office Assistant on a daily basis and liaise with the PRO for all HR onboarding matters concerning new joiners. REQUIREMENTS: This role requires those who take full responsibility for their tasks and are able to work autonomously with minimal supervision. The successful candidate will be approachable, friendly and professional to fully support the wider team with all administrative and travel requirements. Therefore you will be an excellent communicator and able to manage several competing deadlines. Those with at least 2 -3 years experience in a similar role and fluency in English (with a desire also for those with Arabic fluency skills) are expected to apply.

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About Company

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates.