Senior Executive Assistant, Professional Services Multinational

Job Description

The Senior Executive Assistant will provide critical administrative support, ensuring that operational, project-based and business development requirements are carried out effectively and efficiently.The position requires thorough knowledge of the Leadership teams business needs and is expected to maintain a working knowledge of the Firm, relevant practice areas and the industry in general.Support:Draft excellently written communications, reports, presentations, and spreadsheets of a standard to be communicated company-wide or with top clientsEffectively manage and utilize the CRM system and assist with business development by establishing appropriate relationships with client contacts.Conduct research and generate reports by collecting data from various toolsReview daily news feeds, articles and security updates and relate to consultants or practice areas as appropriateManage professional calendar(s) by coordinating appointments, prepare meeting agendas, take meeting minutes, book conference rooms, catering and other logistics when planning bigger eventsManage, submit and reconcile time reports, expenses, credit card statements and paymentsArrange extensive travel requests, often changing at the last minute for multiple colleaguesProject Support:Review, format, proofread and prepare documents and presentations, adhering to company standardsCoordinate project set-up for new engagements: communicating the team SharePoint site, managing permissions and ensuring all is in order on client site (security/ID badges, printer access, etc.)Understand and compile financial documents necessary to open a job, leverage WIP tracking, and manage client invoicing and payment processing where applicableSupport proposal efforts by conducting research (to create board member maps) and providing up-to- date Firm dataGeneral Administrative:Provide coverage, assistance, and back-up for other administrative staffAttend and participate in administrative team meetings and other office-wide meetings and eventsOversee/direct clerical and/or temporary help as needed REQUIREMENTS: Experience, Education and Skill Requirement:Degree educatedFive years corporate Director level support experience in a professional services industryWell-articulated, with an excellent command of the English languageExcellent analytical, administrative, organizational and time management skillsOutstanding interpersonal skills, able to interact effectively at all levelsComprehensive knowledge of core MS Office, Windows, SharePoint, and private software applications and technology,Including networks and databases. Specifically, strong capability in Excel and Power PointHigh levels of initiative, resourcefulness and responsiveness.Able to identify problems, anticipate others needs and take proactive action where appropriateHandle sensitive information in a confidential mannerSound judgment with independent decision making Professional demeanor with experience in a multinational environment

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About Company

RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster.

Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.

What we do:

Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them.

We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved.