Senior EA for a Professional Services Multinational

Job Description

Employment: Full Time Primary duties and responsibilitiesExtensive management of active on-line diaries, booking appointments and arranging meetings and e- meetings, updates as requiredHandling and screening calls for executives, relaying messages in a timely mannerArranging conference calls, internal meetings and e-meetings and minuting where required (logistics, invites, catering, rooms booking, etc.)Organizing all logistics for internal and external meetings, ensuring Executive/s get to meetings on time with appropriate documentationDrafting emails / letters on behalf of executive/sMonitoring Executives email inboxes when they are out of the office or at meetings and taking action as necessary when requiredOrganising business travel and accommodation bookings for Executive/s and occasionally for other client staff on relative projectsCoordinating and preparing monthly expenses claims and fortnightly timesheet submissions for Executive/s and own expenses and timesheets by due dates in close coordination with the practice business operations managerCoordinating the reimbursement of medical expenses for Executive/s and their dependants as part of the executive health schemeProofreading and finalising of documents when required i.e. presentations, proposals, lettersGeneral filing (own and executives as requested)Client database management and marketing assistance when neededAssisting other EAs during busy periods and filling in for colleagues on vacation as neededAssisting Executive/s on personal requests as neededTake on special projects within the administration function and manage them autonomouslyAct as a role model for other EAs and coach them as needed REQUIREMENTS: Knowledge, skills, and abilities:Currently based in DubaiUniversity degree preferably in Business Administration / ManagementMinimum of 5 years experience in a PA/EA role, assisting C-Level Executives in a professional services firm preferably in DIFCDigital proficiency namely in Google Suite and digital curiosity for online tools and applicationsProficiency in Microsoft Office applications (Excel, Word and PowerPoint)Excellent organizational and time-management skills that reflect the ability to perform and prioritize multiple tasks to achieve goals seamlessly, autonomously and proactively with excellent attention to detail, despite tight deadlines in a fast-paced environmentExpert level of written and verbal communication skillsDemonstrated proactive approach to problem-solving; forward looking thinker who actively seeks opportunities and proposes solutionsProven ability to handle confidential information with discretion, be adapting to various competing demands, and demonstrate the highest level of customer service and responseA warm, friendly and professional demeanor

Keyskills :

About Company

RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster.

Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.

What we do:

Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them.

We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved.