Receptionist for Professional Services Multinational

Job Description

Provide general reception operations and administrative services for all colleagues. Back up Senior Office Assistant regarding office maintenance and supplies ordering when required. Provide EA cover from time to time.Responsibilities:Daily opening of reception area with checks to ensure everything is presented neatly and professionallyGreet and announce visitors promptly and professionallyAnswer all incoming calls to reception promptly, transfers calls, forward phone for short breaksKnows and follows procedures for handling emergency situations (and is familiar with emergency numbers):Liaise with HR to request new access cards from security keeping all information up to date, inform security regarding deactivationOversee allocation of parking spaces and liaise with security for activation and deactivation of cardsBusiness card ordering. Completing all information online in English and Arabic with 100% accuracy, place reorders upon requestMaintain a daily roster of visitors and comply with visitor badge issuance processOversee incoming and outgoing mail/couriers, check courier invoices against airway bills and notify payroll of any deductions for personal deliveriesCoordinate all aspects related to meeting room bookings and use initiative to resolve scheduling issues, ensure meeting room set up is complete and liaise with Office Assistant for refreshments etc.Monitor incoming RFPs, treat as urgent and ensure they are forwarded appropriatelyCoordinate taxi requestsSupport on ad hoc requests from other departments/consultantsOrder catering for meetings, research and negotiate rates with new suppliersDaily closing of reception area ensuring the office is safe and secureMaintain and record parking cheques for visitors from security REQUIREMENTS: Key Skills:Strong interpersonal skills; friendly, professional manner; ability to interact effectively at all levelsExcellent telephone etiquetteAbility to handle difficult and irate callers gracefullyExcellent follow-up skills; take accurate messages and deliver them quicklyTake ownership of callers requests; actively seek appropriate person to refer callersFlexible and team playerWorking knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)2-3 years previous Reception or Customer Service experience requiredExcellent English skills. Arabic preferableFlexibility with regards to working hours; ability to adjust schedule and work overtime when necessarySmart, professional appearance at all times

Keyskills :

About Company

RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster.

Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.

What we do:

Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them.

We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved.