Receptionist

Job Description

Employment: Full Time We are market-leading boutique legal, fiduciary, corporate services, auditing, and accounting outsource service company, with offices in the U.A.E. Our group consists of both established operations and start-up entities. We work in a fast-moving, customer-focused environment. The group has been experiencing significant growth in its established business lines, as well as adding a start-up auditing and accounting outsource firm.Key Responsibilities:Attend to the reception, making sure that all guest and visitors are attended toUsher clients to the meeting rooms, advising responsible personnel about the clients arrivalTaking beverage requests from clients (serving drinks as necessary)Maintaining the reception area and meeting rooms organized at all timesDeal with all enquiries in a professional and courteous manner, in person, on the telephone or via e-mailAnswering phones and operating the switchboard, taking/relaying messages to the staff.Arranging for the courier pick upDistribution of courier deliveryDistribution and sorting out of mailsGiving instructions to company driversMaintaining records like visitor logs, meeting room reservations, phone directoriesAssist staff in requests like stationery and stamp requestsInventory stationery and pantry items, replenish stock as neededAssisting Admin / Accounts in reviewing invoices from couriers and service providersCoordinate with building maintenance/ IT for any AC, facilities, equipment, service issuesCarry out instructions given by the management team and head officeCoordinate office activitiesAllocation of drivers tasks and allocation of company cars depending on nature of the taskCompany Car Maintenance Service requirements & Insurance renewalManagement of petty cash on a weekly basisAssist in dairy management, driver booking and other admin assistance for Managing PartnerAny other Adhoc jobs as assignedStandard duties:Screening calls and visitorsMonitoring and screening office maintenance and securityCourier collection, courier/mail distributionManaging drivers, maintenance and other support personnel making sure that tasks are completedProvide administrative, secretarial/clerical, basic bookkeeping assistance as needed REQUIREMENTS: 2 years experience in the hospitality industry or customer service or related fieldPassionate about service and service excellence, with a will do, can do attitudeExperience working with people of different backgrounds and a high level of cultural competencyExcellent oral and written communication skillsComputer / Technology literateFlexible and dynamic with an enthusiastic approach with a positive and upbeat attitude;Proactively builds networks with key clients as well as with people in the organisation;Highly organized, efficient and professional with a sense of urgency and good time management;Takes initiative, is pro-active and flexible with great problem resolution skills sound decision making and judgement;Ability to work confidently, proactively, use initiative, be decisive and be able to consistently perform well when under pressure;Ability to maintain confidentialityThe ability to juggle and track multiple tasks and responsibilitiesDemonstrated commitment to the success of co-workers and to the organizational mission

Keyskills :

About Company

Re/think is a boutique accounting, regulatory and compliance, VAT advisory, audit, HR consultancy, recruitment and business advisory firm. We specialize in assisting SME clients with cost-effective, high quality services and solutions. We create value by investing in highly qualified and motivated people and working closely with leading industry partners to provide our clients a one stop shop for all of their business support.

This support ranges from our core services to CFO and board level advisory for the sectors and markets we serve. Our ability to add value reaches across business size, as our offering can be adopted to start ups through to large complex firms.