Personal Assistant (PA)

Job Description

Employment: Full Time We are looking for a competent Personal Assistant to provide personalized professional, logistical and administrative support in a well-organized and timely manner. You will work on a one-to-one basis with the Managing Partner on a variety of tasks related to executives working life and communication. Enhances executives effectiveness by providing information management support; representing the executive to others.Responsibilities:Act as the point of contact between the executives and internal/external clientsUndertake the tasks of receiving calls, take messages and routing correspondenceHandle requests and queries appropriatelyMaintain diary, arrange meetings and appointments and provide remindersMake travel arrangementsTake dictation and minutes and accurately enter dataMonitor office supplies and research advantageous deals or suppliersProduce reports, presentations and briefsDevelop and carry out an efficient documentation and filing systemProduces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.Conserves executives time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.Maintains executives appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.Represents the executive by attending meetings with the executive, or in the executives absence; taking minutes of meetings, speaking for the executive.Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.Maintains customer confidence and protects operations by keeping information confidential.Completes projects by assigning work to clerical staff; following up on results.Prepares reports by collecting and analyzing information.Secures information by completing data base backups.Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.Ensures operation of equipment by completing preventive maintenance requirements; following manufacturers instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.Contributes to team effort by accomplishing related results as needed.Records and book keeping. REQUIREMENTS: Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication.Enthusiastic, hard working, positive, excited on your role and contributions.Finance and accounting or auditing background would be an advantageous, as well as Social media and website maintenance knowledge.

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About Company

A professional public accounting, Audit, Tax, and Advisory firm.