Marketing Assistant for a Multinational Professional Services Firm

Job Description

You will be responsible for managing the calendar and logistics related to the regional undergraduate talent attraction program and events as well as supporting internal events and community initiatives for this multinational professional services firm.Community SupportSupporting internal events in Dubai and Riyadh.Leading logistics and event set-up for office lunches, worldwide alumni day and internal leadership meetings in collaboration with internal comms coordinatorCollaborate with internal comms coordinator on internal comms merchandise and printsProgram EstablishmentSupport the establishment of the Regional Talent Attraction Program in the Middle EastArrange the team meetings and capture outcomes to be shared with the teamMaintain as needed team files Trello etc.Update the program with input from the teamKeep track of the marketing budget including management of expenses and invoices for the programProgram and Event LogisticsProgram event logistics (Order supplies and giveaway, keep the event trackers and tools up-to-date, contribute to concept creation for events, organize travel logistics of speakers and marketing team)Initial venue and F&B research for client events and internal eventsKeep track of the guest list for each event and follow-up on RSVPs, for smaller events. For the annual event this is done in collaboration with recruitment and potentially EAsWork on our survey tool to create RSVPs and feedback surveysProvide on the ground support at eventsNeed to pitch in as much as needed during workload peaksCreate mailing texts and banners around the eventsCreate/maintain general events related decks so they are up-to-dateCollaborate with the Events team to leverage suppliers lists and best practicesHandle permits and licenses processes in relation to the events of the programIn charge of vendors following guidelines and processes in placeBe focal point for external communication after the launch event across multiple channels including social media, emails, Slack etc.Develop annual plan of engagement for the programDrive relevant events under the program throughout the yearInform senior leadership of opportunities to engage their clients with identified future leadership talent.CommunicationDevelop and implement multichannel communications plan leveraging planned events, members and recruitment calendarMaintain members/fellows in Dynamix and other electronic/digital platforms such as , Instagram, Facebook and SlackWork with PR agency to develop relevant PRMaintain and further develop the program micrositeOrganize and prepare program related meetings with internal & external stakeholdersCollect and draft membership communication via different channels including social media, microsite and mailings REQUIREMENTS: The candidate we are looking for will have:Fluent, business level, written and spoken English communication skillsA marketing and events employment background in a multinational corporate environment of at least 3 yearsAdvanced Microsoft Office (formatting, track changes, mail merge) Excel (pivot tables and formulas) and PowerpointExcellent organizational skills, ability to set and be flexible with competing prioritiesExtrovert networker with experience in community managementStrong interpersonal skills and ability to work independently and effectivelyAbility to communicate clearly with immediate stakeholdersTenacious with follow-ups and a high attention to detailAble to perform well in a fast-paced, deadline driven and service oriented environmentTeam player, highly motivated, energetic, resourceful and friendlyProficiency in MS Office, particularly Excel, PowerPoint, Word and Outlook

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About Company

RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster.

Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.

What we do:

Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them.

We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved.