| Job Location | UAE |
| Education | Not Mentioned |
| Salary | Not Mentioned |
| Industry | Not Mentioned |
| Functional Area | Not Mentioned |
Employment: Full Time Reporting to: Head of Finance & HR SUMMARY OF POSITION:The Junior Office Administrator is required to be organized and professional, with the ability to work in a busy office environment by providing efficient office support to the daily functioning of the office, administratively as well as maintain the upkeep of the office cleanliness and maintenance.DUTIES AND RESPONSIBILITIES:Receptionist Duties- Answering phone calls, screen and directing calls and performing other front office clerical duties- Review and management of company email address. Filtering out and forwarding on to the relevant team member- Assists other departments when needed to ensure optimum service to guests (Tea/coffee, catering etc.)- Management and preparation of meeting roomsOffice running- Responsible for office cleaning (vacuuming floors, dusting, cleaning desks, emptying dust bins, cleaning glass and windows etc.)- Ordering of office supplies (i.e. pantry and stationery) as well as tracking these costs- Printer maintenance- Courier management- Collection of mail from the post- Management and preparation of meeting rooms- Assist with office renovations and maintenance when required- Point of contact with building maintenance- Assisting in organisation of events including collecting quotes and presenting the options to management- Maintaining cleaning equipment and stock of cleaning supplies- Monitors and maintains sanitation and organization of all areasAdmin- Tracking pantry, stationary and samples costs against a given budget- General office administration in compliance with company policies eg. updating outlook calendar for excel leave trackers/sick records- Maintain general office calendar- Assist in planning and arranging office events / functions when required- Tracking of office mobile and communication costs in excel and sending monthly updates to management- Tracking expense claims for office purchases and reconciling against the office credit card statement REQUIREMENTS: REQUIREMENTS:- Minimum of three years experience in a similar role- Good Administrative expertiseSKILLS:- Good administration skills- Good communication skills (verbal and written)- Proficient in MS Office (Excel / Word and Outlook)- Attention to detail- Good interpersonal skills- Good organizational and planning skills- Ability to multi-task- Excellent time management skills- Knowledge of office management systems and procedures- Highly Responsible and reliable
Keyskills :
A leading confectionery company.
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