HR Admin Assistant

Job Description

Employment: Full Time Updates information of employees in HR database on a daily basis and monitors any expiries of visas, labour cards, passports, and licenses.Communicates with labour accommodation for entry and exit of labour, maintains an updated list in HR database and monitor the services provided.Maintains a daily record of staff attendance and ensures that all staff leave applications are accurate.Negotiates with vendors to obtain optimum quality, cost, terms etc.Prepares Evaluation forms and follows up with managers for timely completionCompiles formulation of company policy, Organization, NDR etcResponsible for investigating and resolving workplace issues, the direct Manager and resolve employee complaints.Must be well versed in (UAE Labour law).Perform related other duties/assignments as instructed submit and Review/Check contracts, invoices on behalf of the direct Manager prior to their approvals in the systemLiaise with Team leaders for analyzing and reporting on the aboveManage the direct Manager office, maintain decorum, order regular supplies of consumable itemsMaintain diary, arrange meetings and appointments and provide remindersMake travel arrangementsTake dictation and minutes and accurately enter dataRepresents the executive by attending meetings with the executive, or in the executives absence; taking minutes of meetings, speaking for the executive.Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.Maintains customer confidence and protects operations by keeping information confidential.Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.Responsibilities:Coordinate and oversee all office activitiesEnsure adherence to relevant company procedures and policiesHandle phone calls and all related correspondenceProvide assistance with different budgeting and bookkeeping activitiesKeep databases in check and update them regularlyControl the office supplies state and make sure it is in accordance with office needsSupervise cleaning crew and cleanliness of office spaceCreate and present reports for senior managersOrganize and maintain personnel recordsUpdate internal databases (e.g. record sick or maternity leave)Prepare HR documents, like employment contracts and new hire guidesRevise company policiesLiaise with external partners, like insurance vendors, and ensure legal complianceCreate regular reports and presentations on HR metrics.Answer employees queries about HR-related issuesAssist payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules)Arrange travel accommodations and process expense formsProven work experience as an office/HR Administrator.Hands-on experience with office management computer programs (such as ERP)Computer literacy (MS Office applications, in particular)Comprehensive understanding of insurance offerings, payroll issues, and labour law.Excellent organizational skills, with an ability to prioritize important projectsStrong phone, email and in-person communication skills Salary: AED 5,000 per month inclusive of fixed allowances. REQUIREMENTS: Bachelors degree in business.2 or more years of HR experience in the UAE.Ability to meet tight deadlines.Ability to perform multiple tasks.Ability work well under pressure.Time management skillsStrong communication and Customer service skillsProficiency in EnglishProficient in Word, Excel, Outlook, and PowerPoint.Age 25-40.The candidate needs to Native Arabic speakingStrong communication skills and the ability to take ownership and initiative

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About Company

We are a licensed broker by Abu Dhabi government and we are a listed agent with most developers in UAE. This gives us an advantage when dealing with investor and future home owners and guide them to the suitable property without any brokerage fees or commission. All that is presented in this site is subject to study and comparison.