Executive Secretary

Job Description

Performs all executive secretarial tasks for the Senior Vice President and Energy Project Team, including transcribing and proofreading confidential correspondence, preparing reports and minutes of meetings, scheduling appointments and maintaining confidential files and other material essential for use by the Senior Vice President and Energy Project TeamMaintains calendar of appointments, ensuring the Senior Vice President and Energy Project Team is apprised of all appointments and changes as well as matters requiring immediate attentionUses automated office systems to prepare letters, memoranda and reportsCoordinates and directly supervises the activities of the administrative support staff to ensure equitable distribution of workload, adequate telephone coverage during absences, office protocol and information flow among department staffHandle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)Processes records and forms, requisitions office supplies, and performs other administrative support procedures for effective office managementOpens and screens mail addressed to the Senior Vice President and Energy Project Team, answers routine mail independently and routes other mail with background material as necessaryMaintains all files for the Senior Vice President and Energy Project Team, ensuring that material is properly marked and accessible for immediate useMaintains files of all minutes taken at committee meetings for future referencesCoordinates all travel arrangements for the Senior Vice President and Energy Project TeamCreate regular reports and update internal databasesSuggest more efficient ways to run the office and troubleshoot malfunctionsActing as the point of contact between the executives and internal or external colleaguesServes as a liaison between the Vice President and key subordinates by providing accurate and timely information on proceduresSkill in problem solving to select, organize and logically process relevant information to solve a problem Salary: AED 4000 per month inclusive of fixed allowances. REQUIREMENTS: Minimum 3-5 years. Proven experience as executive secretary or similar administrative roleProficient in MS Office and other related softwareIn depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industryFamiliarity with basic research methods and reporting techniquesExcellent organizational and time-management skillsOutstanding communication and negotiation abilitiesIntegrity and confidentialityDegree in business administration or relative fieldAbility to multitask and priorities tasksAttention to detailAbility to handle multiple tasks and work under pressure in a busy office environment.

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About Company

Raban Al-Safina Group of Companies stands as one of the most prominent industrial organizations in Iraq work in different fields in power industry, oil & gas, systems technology, and many others.