Arabic Speaking Administrative Assistant

Job Description

Arabic peaking Administrative Assistant for a Professional Services MultinationalTo provide support and day-to-day administrative assistance to 2-3 Executives.Diary managementManagement of on-line diaries, booking appointments and arranging meetings, updates as requiredEnsure Executive get to meetings on time with appropriate documentation.Acting as back up in managing other Executives diaries when their Assistants are not availableCall management Handling and screening calls for ExecutivesTaking and passing messages to Executives in a timely mannerOrganizing conference calls as needed and maintaining call record for accounts purposesEmail managementMonitoring Executives email inboxes when they are out of the office or at meetings and taking action as necessaryOrganizing business travel and accommodation bookings for Executives and occasionally for other client staffExpenses and Timesheets Coordinating and preparing monthly expenses claims and fortnightly timesheet submissions for Executive and own expenses and timesheets by due datesMedical expenses Coordination of reimbursement of medical expenses for Executive and their families as part of the executive health schemeMeetingsIf in the office, organizing boardroom bookings and refreshmentsIf external meeting, organizing all logisticsClient relationships Develop good working relationships with Executives clients and their assistants via phone and email communicationExecutives general adminDevelop understanding of company standards and formatsProofreading and editing documents when required i.e. presentations, proposals, lettersGeneral filingAssisting Executives client team in copying of documents if neededClient database management and marketing assistance when needed.Assisting other Assistants during busy periodsProvide reception cover on an ad-hoc basisPersonal errands as occasionally requested by Executives REQUIREMENTS: The Candidate that we are looking for will haveExcellent written and spoken communication skills in Arabic and EnglishUniversity degreeMinimum of 3 years experience in an administrative role at a professional services multinationalKnowledge of administrative systems and processesAbility to use Excel, Word and PowerPoint and Lotus NotesMust possess good keyboard skills (at least 55wpm)Excellent organizational skillsGood interpersonal skills and intrapersonal skillsMust possess a professional telephone mannerDemonstrated ability to work under pressureDemonstrated team player and dedication to provide high level of serviceMust possess a warm, friendly and professional demeanor

Keyskills :

About Company

RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster.

Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.

What we do:

Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them.

We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved.