Admin & HR Assistant

Job Description

Employment: Full Time Job OverviewThe position is accountable for closely working with the senior management team, the HR Manager will elaborate on the companys human resources strategy in line with the companys development goals. The HR Executive will help in the execution of the recruiting policy and in the interviewing process as well as overseeing any redundancies to support staff career development and can facilitate relocations, reassignments and promotions (talent management). He/ She will coordinate for the staff training and ensuring there is good social interaction within the company. They may also help communications between the companys management and the authorities.Duties & ResponsibilitiesAdmin Operations:Follow up and coordinate with all authorities involved with license registration/renewalPrepare and arrange the needed documents involved with the aboveCoordinate with third parties (lawyers/authorities) to check what are the legalities involved with the companys presence in each location as well as the human resources requirements.Keep a record of all official documents related with all licenses of the company.HR Operations:Conduct Recruitment process starting from job description, CV search, job post, CV filter, Interview, post interview process and job offerArrange and submit all documents related to visa process of employees (Dubai, JAFZA and other GCC countries)Maintain records and compile statistical reports concerning personnel-related data such as hires, transfers and absenteeism rates etc., for employee benefitsAdminister benefit programs such as policy, insurance, medical cover, leave, Code of Conduct, etc.Recruitment, Training & Development:Identify manpower requirements and plan/manage the complete recruitment life cycle for sourcing the best talent from diverse sourcesConceive/implement induction programs for employees and regular training to enhance skill sets & multitasking to meet changing environment/technologiesConceptualize & develop training & development initiatives for improved productivity, capability building and quality enhancementEmployee Relations & Engagement:Build rapport and motivate resources at all levels in order to expand their capabilities to achieve individual as well as organizational goalsWork collaboratively and proactively with all Senior Managers and employees in enhancing operational process improvements and bringing change in practices for better communication, efficiency, costs and attain better servicePayroll Management:Handle all activities related to employees Appointment, Allowance, Promotion, Penalty, Leave, End of Service, Transfer, Change of Profession & Grade, etc.Calculate entitlements of all employees in line with companys procedures and labor law in all company branches.Prepare salary and wage payrolls including deductions, accruals and issuance and processing of timecardsBalance or reconcile assigned payroll records; resolve and adjust discrepanciesPrepare Wage Protected System files for companys branches in UAE and in other countries as per the standards followed in every country and communicate it with the banks.Compensation & Benefits:Gather information on issues related to compensation & benefits and suggest best practicesIdentify and implement benefits to increase the quality of employment, by researching benefits issuesAnalyze compensation policies, government regulations and prevailing wage rates to develop competitive compensation plansPlanning & Execution:Conceptualize and implement policies for effective management of available human resources and development of human capital across the organizationAssist in directing staff welfare policies with key focus on enhancing employee motivation ensuring optimum and effective utilization of funds in providing a pleasant work environment with basic amenities in the premisesAlways ensure all personnel / organizational policies are communicated to all employeesPerformance Management:Plan and formulate departmental programs, policy systems & procedures and oversee their effective implementationMonitor performance of multi-skilled work force and develop an appropriate reward and recognition systemInitiate rewards and recognition programs through perpetual assessments by introducing innovative and creative HR initiatives. REQUIREMENTS: Qualifications & Educational REQUIREMENTSBachelor Degree in BusinessAbility to make decisions without direct supervision, and must be accurate, efficient and capable of handling detailed work assignments.A legal background in corporate and employment laws and regulations is preferable.Administration knowledge and practical experience in Microsoft Word, Excel and Outlook.Maintain respect at all times for confidential information.Ability to maintain self-control and complete tasks with frequent interruptions.Proven ability to work independently and self-motivated; also work cooperatively with other personnel.Strong relationship building and negotiating skillsHigh energy and results-orientedDetail oriented with strong planning, organizational, and analytical skillsAbility to work under pressureAbility to influence and build relationships at all levelsArabic Speaking candidates are preferred for this position

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About Company

Compass Ocean Logistics is an International Freight Forwarding & Logistics Company, based in Dubai, UAE. The focus is on delivering innovative logistics solutions to meet the demands of the growing International Trade & Commerce Industry.

As an emerging Logistics market specialist we are one of the regions leading independent service providers. The Compass Group prides itself on offering clients quick, economically viable and quality services that are unrivalled in the whole region.

We have our offices spread across the GCC in the UAE, Kingdom of Saudi Arabia, Yemen, Bahrain, Oman, Kuwait and Qatar. Additionally we have an office in Lebanon too. We also have offices in the Indian Sub-Continent head-quartered in Bangalore, with branches in Mumbai, Delhi and Chennai. Our service partners are spread across the globe, covering the USA, Canada, Europe, China, South East Asia etc.