Accounts Payable

Job Description

Key tasksEnsure that all invoices, Debit notes, Credit Notes, related to purchases and services are recorded, accounted and systematically documented, and all payments are settled, according to Hotel Policies & Procedures.Check receiving report received for the day and;Cross check of invoices against Purchase OrdersCheck authorized signatories in the invoicesCheck total amount of receiving report against the total amount of invoices receivedPosting InvoicesPost each invoice to its respective supplier accountsPost as per batch, e.g. food items to Food Inventory Account etc.Take printout after every posting for future referenceUpdate Purchase LedgerPrepare cheques for paymentReceive outstanding account statement, from suppliers and reconcile with hotel recordsSelect invoices due for paymentPost all invoices to create provisional payment listCheck all invoices for provision for payment listIf all is correct, proceed and print the chequesPrint all supporting back-ups like payment summary, remittance report and cheque listGive the cheques with complete back-ups to Chief Accountant for final checkingSecure Controller & General Managers approval for paymentInform supplier when cheque is ready for collectionPrepare payment for foreign suppliers / travel agency commissionPrepare bank requisition for demand draftPost all Manual ChequesPost all Petty CashAll petty cash vouchers received from the General Cashier should be checked thoroughly, i.e., approval and back-up if necessaryPrepare cheque and pass for approvalGive the cheque to the General Cashier for disbursementCheck Incoming trayCheck other invoices not entered in the Receiving ReportObtain payment approval from Department Head concernedFollow-up any discrepanciesMaintain close liaison withChief Accountant - regarding reporting of current status of payables ledger.Purchasing Officer - to resolve problems, pertaining to purchases, and purchase orders.Storekeeper and Receiver - to resolve any problems concerning returned items, Credit Notes.Ensure that all payments are posted and allocated on a timely basis.Ensure that all TA commissions are paid as per policy.Reconcile accounts on a timely basis and send for review to the Financial Controller.Maintain proper filing and adhere to the record retention report as per hotel policy.Should possess aptitude and ability to interact well with all suppliers, and follow payment procedure as per the hotel policy.To maintain a cordial working relationship with all Internal & External clients. REQUIREMENTS: SkillsLevel of EducationBachelor / LicenceAreas of studyEconomy, Finance, AccountingProfessional experiences3 to 5 yearsLanguages essentialEnglish

Keyskills :

About Company

A caring employer providing respect, training and career development for our employees. An attractive employer offering more than 100 professions across the 5 continents.

We are much more than a world leader. We are 250,000 hoteliers with the same shared passion for welcoming. We take care of millions of guests in our 4,300 addresses and on our digital platforms. As an operator and franchisor (HotelServices), owner and investor (HotelInvest), we invest all our energy into making Feel Welcome resonate as the finest hotel promise.

From luxury to economy and in every corner of the globe, AccorHotels​ more than 20 brands meet all the needs of business and leisure travelers seeking comfort, attention and high-quality services.