incumbent is responsible for gathering, maintaining reporting and reconciling fixed asset information using Bee?ah?s financial information system
Accountabilities
Monitor fleet expense and prepare analysis report
Prepare anomalies report for fleet expenses (fuel, repair and maintenance, others)
Monitor tools and vehicles utilization rate
Develops an understanding of the Bee?ah?s capitalization policies while performing the duties of the position.
Receives and organizes invoices from the field and corporate that meet capitalization criteria.
Accurately sets-up, transfers or disposes assets using the fixed assets system.
Gathers supporting documentation for asset disposals and transfers from facilities.
Maintains clearing accounts for fixed assets on a detailed level which includes obtaining the facility, project, PO details, and vendor information from a variety of sources.
Assists tax department with fixed asset related requests.
Distributes asset tags to facilities.
Communicates with facilities to obtain required documentation.
Maintains proper fixed asset documentation for research and reference.
Prepares basic reports for monthly, quarterly and annual review and distribution.
Assists with quarterly and annual audit requests of fixed asset supporting documentation.
Managing the creation of capital Internal Orders within SAP to allow the creation of capital PO?s against approved capital budgets.
Performing ongoing maintenance of Fixed Asset master data per local market/Regional requests
Supporting the transfer of AUC balances to the Fixed Assets sub-ledger through close co-ordination with local and plant finance colleagues
Assisting with the booking and analysis of capital accruals to reflect timely and accurate accounting of all Fixed Asset balances
Prepare monthly Fixed Asset Inspections and reconciliation schedule.
Prepare, plan, conduct and review on-going Fixed Asset Inspections and reconciliations
Document and track all new fixed asset purchases and its utilization
Compile, review and report monthly capital spending and status of major capital projects to upper management and internal audit.
Manage the annual capital budget process by supplying the operations team with budget templates, summaries of proposed spend and depreciation and amortization budgets.
Provide relevant adhoc analytic and advisory support on various projects in a timely manner
Willingness to travel according to business needs
Experience & Qualification
Minimum of a bachelor?s degree
Minimum 5 years of relevant experience
Post qualification experience in fixed asset management and inventory accounting
Experience in Construction, Engineering, Transportation and Vehicles industries
Knowledge & Skills
Advance analytical skills and expert Excel spreadsheets
Ability to manage multiple priorities and meet project deadlines as required
Ability to produce reports in a clear and concise manner.
Must be proficient in Microsoft Office including Microsoft Excel.
