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Senior Expeditor - Desk

1.00 to 10.00 Years   Sharjah, United Arab Emirates   18 Jan, 2024
Petrofac
1 Jobs Openings
Job LocationSharjah, United Arab Emirates
EducationNot Mentioned
SalaryNot Mentioned
IndustryOil & Gas
Functional AreaNot Mentioned

Job Description

  • Comply˙with HSSE and˙company?s˙˙policies,˙procedures, code˙of˙business˙conduct˙and
  • legislation performance˙of˙the˙duties.
  • Review˙the˙scope˙of˙supply˙of˙the˙purchase˙order,˙delivery˙dates,˙required˙on˙site˙dates, and supplier?s historical performance.˙Exchange communication˙protocol˙with supplier˙and act˙as˙the˙focal point˙of˙contact.
  • Maintain expediting˙record˙(E-folder)˙for˙each˙Purchase˙Order,˙including˙supplier˙contacts,˙field expediting˙reports,˙schedules and plans,˙key˙documents,˙inspection˙and˙expediting˙reports˙that˙shall be˙used˙throughout˙the˙project period.
  • Participate in˙and˙steer˙post˙award˙kick˙off˙meeting˙to˙discuss˙supplier?s˙engineering˙andmanufacturing schedule, supplier˙documents˙requirement and˙submission˙dates,˙preliminary˙key documents, communication˙protocols, progress˙reporting˙and˙project˙formats.˙
  • Identify˙possible delay˙risks˙and liaise˙with Project˙Engineer˙to˙mitigate˙the˙delay.
  • Acquire˙information˙on˙supplier?s proposed˙project˙engineering and˙manufacturing˙schedule,
  • supplier˙document˙index˙and˙key˙documents˙as identified˙and˙mutually˙agreed˙with supplier.˙Discuss both˙plans˙with˙Project˙Planner and˙Project˙Engineer.
  • Monitor˙the˙documentation˙milestone˙for˙timely˙receipt˙of˙supplier?s engineering˙deliverables andreturn˙of˙commented˙documents.
  • Expedite supplier?s procurement˙activities˙to ensure˙suborders˙of˙materials˙are˙in line˙with supplier?s engineering and˙manufacturing˙schedule.˙Obtain˙copies˙of˙suborders˙and˙monitorrespective deliveries.
  • Monitor˙and˙steer˙supplier˙performance˙to˙achieving˙mutually˙agreed˙progress˙milestones.
  • Resolve any˙potential operational˙issues˙that˙may˙impact˙the˙delivery.
  • Assess potential delay˙risks˙and˙analyze supplier?s˙proposed˙revised˙execution˙plan.
  • Recommend˙a˙recovery˙plan˙in case˙of slippage˙in consultation˙with Project˙Expediting
  • Manager.˙Monitor˙the˙recovery˙of˙delays˙and implementation˙of˙remedial˙actions.˙Obtain˙prior approval˙form˙the˙Project˙Engineer˙for˙any˙technical change involving˙significant˙work.
  • Carry˙out a˙routine˙check˙for˙field˙expediting˙requirements˙at˙supplier?s˙shop and plan˙expediting
  • visits˙accordingly˙after˙consultation˙with˙the˙Project˙Manager˙and˙Project˙Expediting˙Manager.
  • Solicit˙supplier˙to˙maintain an˙inspection˙plan˙in line˙with˙the˙execution˙schedule.˙Request˙inspection notification˙and liaise˙with˙QA/QC˙and˙Third˙Party˙Inspection˙Agency˙(TPIA)˙to coordinate inspection˙visits.
  • Administer˙the˙TPIA˙inspection˙visits˙to˙supplier˙shops.˙Receive˙flash˙report˙from˙inspector˙and˙follow˙up˙on˙approvals˙by˙QA/QC.˙Review˙inspection˙report˙for˙compliance˙with PO
  • requirements˙in consultation˙with˙QA/QC and˙respective disciplines.
  • Review˙inspection˙release note˙issued by˙QA/QC˙and˙release˙materials˙for˙shipping.˙Issue˙the
  • Shipping˙Release Note˙(SRN)˙to˙supplier˙and˙logistic˙team˙to˙trigger˙the˙shipping˙process.
  • Expedite suppliers? submission˙of˙shipping˙documents˙and˙liaise˙with˙the˙shipping˙department˙for˙timely˙movement˙of goods.˙Plan˙shipping˙of critical or˙larger˙cargo˙prior˙to˙readiness˙of consignment.˙Liaise˙with˙freight˙forwarders and˙shipping˙department˙for˙timely˙transportation˙of equipment˙to˙site.
  • ˙Monitor˙material˙journey˙and obtain˙Material˙Receipt˙Voucher˙(MRV)˙from˙material controller˙on site.
  • Investigate causes˙of˙Excess,˙Shortage˙and˙Damage˙(ESD)˙of˙supplies.˙Coordinate˙with˙the
  • supplier˙and˙the˙procurement department˙to˙resolve˙˙ESDs˙and safeguard˙a˙genuine˙material˙receipt˙report.
  • Advise supplier˙on˙invoicing˙instructions˙in line˙with˙the˙purchase˙order˙terms˙and˙conditions.
  • Verify˙and administer supplier˙invoices˙for˙payment˙against progress˙milestones.˙Advise supplier and accounts˙payable in˙case˙of˙any˙discrepancy˙and˙return˙any˙incorrect˙invoice˙to supplier.
  • Request˙an˙amended˙commercial˙invoice˙for˙the˙process˙of˙the˙payment.
  • ˙Update˙order˙progress˙periodically˙and consult˙with˙the˙Project˙Expediting˙Manager˙in case˙of any˙challenging˙situation˙and˙provide˙recommendation˙for˙resolving˙general and specificproblems.
  • Expedite supplier?s submission˙of˙final˙Material˙Record Book˙(MRB).
  • Initiate˙completion˙of˙certification˙for˙progress˙and˙final payment.
  • Maintain performance˙metrics˙and coordinate˙with˙respective disciplines˙and˙functions˙for˙the
  • completion˙of˙the˙Supplier˙Performance˙Evaluation˙by˙asserting˙the˙supplier?s delivery
  • performance, supplier˙quality˙performance, on˙time delivery˙and engineering˙performance.
  • Manage and supervise˙the˙performance˙of subordinate Expediting˙Engineers,˙Coordinators˙and
  • Clerical staff˙in˙order˙to˙meet project˙schedules˙and˙milestones.
  • Perform any˙related˙duties and˙responsibilities˙as˙and˙when˙required.

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