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Receptionist - UAE National

1.00 to 10.00 Years   Sharjah, United Arab Emirates   03 Jun, 2022
Air Arabia
1 Jobs Openings
Job LocationSharjah, United Arab Emirates
EducationNot Mentioned
SalaryNot Mentioned
IndustryOther Business Support Services
Functional AreaNot Mentioned

Job Description

Job PurposeToassist visitors and guestsand promptly answer their queriesby providingclear information,guidance and directionsneeded;providesadministrative supportand on-going general assistance in the officeincluding document collection, delivery, photocopying, handling mail,and filingensuring performance is as per company?s adopted policies and procedures.Key Result Responsibilities

  1. Handles the main reception desk by answering telephone calls, directing visitors and guests and answering their inquiries whilst relaying clear messages and information as appropriate.
  2. Ensures the comfort of all visitors, guests and applicants waiting in the main reception area, provides them with refreshments and escorts them to the required office if needed.
  3. Collects and promptly delivers documents, stationery and messages within the office in a timely and efficient manner.
  4. Provides continuous support in maintaining safe and tidy reception area and workplace; operates office equipment in compliance with procedures.
  5. Assists the HR team and other departments, if needed, in compiling, photocopying, filing and safekeeping of documentsin order tooptimize workflow in the respective departments.
  6. Co-ordinates with courier/postal agents for collection and delivery of documents. Receives, sorts, and distributes incoming mail and courier packages to the different departments as required.Maintains a delivery log book for all postal/courier transactions.
  7. Provides general non-technical information in response to queries from public.
  8. Maintains a log of all outgoing calls (international connections).
  9. Assists all departments by operating fax machines, preparing outgoing couriers and post packages when instructed to do so.
  10. Maintains a visitor?s register and/or enters appointments on an automated system if needed.
  11. Executes any other tasks as assigned by the Supervisor/Manager.
Qualifications (Academic, training, languages)
  • High School or Diploma in any stream is acceptable.
  • Demonstrates pleasant personality and positive attitude all times.
  • Well-groomed and organized.
  • Capable of operating office machines and computer when needed.
  • Excellent communication skills.
  • Basic computer skills.
Work Experience
  • Experience is not a must for this role given the candidate demonstrates the required competencies.
  • 1-2 years of office support experience in a similar role in any industry would be an advantage.
  • Capable of comprehending and classifying documents needed for required tasks.
  • Ability to understand assignments and plan tasks according to priorities and logical order.
  • Demonstrates the ability to operate office machines and equipment independently.
  • Cooperative team player; possesses good organizing and time management skills.
  • Stays up-to-date with required information and/or changes within the company including names of departments and personnel and their offices locations.
  • Multi-task oriented with high attention to details.
  • Dependable, self-motivated, displays energy and enthusiasm.
  • Ability to useainterpersonal relations to execute tasks and build trust in his/her performance.
  • Demonstrates the ability to contribute and successfully deliver against set KPIs.

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