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Office Administrator

2.00 to 4.00 Years   Sharjah, United Arab Emirates   25 Feb, 2025
One Quest Properties L.L.C
10 to 49 Jobs Openings
Job LocationSharjah, United Arab Emirates
EducationNot Mentioned
SalaryNot Mentioned
IndustryReal Estate
Functional AreaNot Mentioned

Job Description

A Real Estate Office Administrator plays a crucial role in ensuring the smooth operation of a real estate office. This position involves a blend of administrative support, customer service, and organizational tasks. Heres a breakdown of the typical responsibilities, qualifications, and skills required for the role:ResponsibilitiesAdministrative Support

  • Handle day-to-day office tasks such as managing schedules, organizing meetings, and coordinating appointments.
  • Maintain and update office records, databases, and filing systems.
  • Prepare and manage correspondence, including emails, letters, and reports.
Customer Service
  • Greet clients and visitors, ensuring a professional and welcoming environment.
  • Answer phone calls and respond to inquiries in a timely manner.
  • Assist clients with information about properties, appointments, and other real estate services.
Document Management
  • Prepare and process real estate documents, contracts, and agreements.
  • Ensure that all documentation complies with legal and regulatory requirements.
  • Maintain confidentiality and security of sensitive information.
Office Management
  • Oversee office supplies and inventory, placing orders as needed.
  • Coordinate with vendors and service providers for office maintenance and repairs.
  • Ensure the office is organized, clean, and properly equipped.
Support for Real Estate Agents
  • Assist real estate agents with administrative tasks such as scheduling property viewings and preparing marketing materials.
  • Track and manage client interactions and transactions.
Financial Duties
  • Handle basic bookkeeping tasks, such as invoicing, expense tracking, and managing petty cash.
  • Assist with payroll processing and financial reporting if required.
SkillsMUST HAVEExperience in DLD standards and proceduresQualifications
  • Education: A high school diploma or equivalent is typically required. A degree or diploma in business administration, real estate, or a related field can be advantageous.
  • Experience: Previous experience in office administration, particularly in real estate, is highly valued. Familiarity with Dubai?s real estate market and regulatory environment is beneficial.
  • Knowledge: Understanding of real estate processes and terminology, as well as local regulations and market trends in Dubai.
Skills
  • Organizational Skills: Ability to manage multiple tasks, prioritize work, and maintain an orderly office.
  • Communication Skills: Strong verbal and written communication skills for interacting with clients, vendors, and team members.
  • Attention to Detail: Accuracy in handling documents, data entry, and managing financial transactions.
  • Technical Skills: Proficiency with office software (e.g., MS Office Suite), real estate management software, and general IT troubleshooting.
  • Customer Service: Strong interpersonal skills and a professional demeanor when dealing with clients and visitors.

Keyskills :

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