Projects coordinator

Job Description

and QualificationsPOSITION SUMMARYThe Projects coordinator will be the interface between various stake holders of a project and In-Kingdom Support (IKS) manager to ensure work progress as per agreed schedule and specifications and report accordingly.PRINCIPAL DUTIES AND RESPONSIBILITIES

1. 1. Liaise with various stakeholders of projects/tasks and synergize activities and efforts that will result in successful conclusion of projects
   2. Work proactively to achieve short, medium and long term goals of a project
   3. Identify potential risks and recommend counter measures for mitigation
   4. Establish good working relationship with external and internal stakeholders
   5. Prepare all relevant documentation and reports
   6. Address concerns/complaints/suggestions from employees and provide timely and satisfactory resolution
   7. Be responsible for all facility requirements and assist In-Kingdom Support Manager
   8. Support in efforts required for projects such as but not limited to transition, modification and development of housing, offices, warehouses, clinics, library, etc.
   9. Ensure all work is executed as per JIGPC safety standards
   10. Ensure smooth functioning of employee accommodation, offices, recreational, storage and all other facilities
   11. Ensure all facilities are properly maintained and immediately remedied in case of any breakdown
   12. Plan, prepare and maintain an updated forecast for accommodation and office space requirement and liaise with camp management accordingly to optimize utilization and cost
   13. Liaise with functional heads to understand facility requirements and plan activities accordingly
   14. Ensure timely and appropriate allocation of accommodation, office space and transportation for all employees
   15. Ensure compliance with audit requirements
   16. Develop and implement employee welfare activities, events and programs
   17. Ensure proper documentation and document control for all IKS functions
   18. Regular supervision and quality control of all contractual obligations and milestones to ensure deliverables are as per agreed standards, specifications and timeline
   19. Submit weekly/monthly update reports to IKS manager including but not limited to delays and variations
   20. Ensure projects compliance with all local, national and regulatory requirements and laws. Throughout the project, conduct site visits and reviews to ensure that these standards are upheld and correctly implemented at all stages of the project
   21. Perform comprehensive and detailed inspection/evaluation of all company provided housing, offices and other facilities to ensure safety and welfare of employees
   22. Coordinate movement and settlement of employees into short term apartments
   23. Assist with facility management of existing JIGPC accommodation, offices and site
   24. Assist with other IKS activities as required and directed by IKS manager

SKILLS

• Planning and programs management
• Proficient in Microsoft Office skills including complex formulas and interactive presentations
• Financial/cost analysis
• Feasibility study
• Proficient in English (speak, read and write) and preferably Arabic
• Interpersonal skills and relationship management with external and internal entities
• Cost and budget management skills
• Anticipation and forecasting skills
• High continuous improvement orientation

EDUCATION AND EXPERIENCE

• Bachelor?s Degree (preferably in engineering)
• Excellent English communication (written and spoken) and Arabic (preferred)
• Administration experience on similar projects.
• Proficiency in MS-Office products and report writing/presentations/spreadsheets (including complex formulas)
• Strong organizational and supervisory skills
• Proactive, dynamic, solution oriented and team player
• Organized, disciplined, able to perform under pressure and manage multiple priorities and parallel tasks
• Experience in KSA/GCC

COMPETENCIESAdaptabilityMaintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements, or cultures.Building Customer LoyaltyEffectively meeting customer needs; building productive customer relationships; taking responsibility for customer satisfaction and loyalty.CommunicationClearly and succinctly conveying information and ideas to individuals and groups in a variety of situations; communicating in a focused and compelling way that drives others? thoughts and actions. Engages the audience and helps them understand and retain the message.Continuous ImprovementOriginating action to improve existing conditions and processes; identifying improvement opportunities, generating ideas, and implementing solutions.Continuous LearningActively identifying new areas for learning; regularly creating and taking advantage of learning opportunities; using newly gained knowledge and skill on the job and learning through their application.Contributing to TeamActively participating as a member of a team to move the team toward the completion of goals.Initiating ActionTaking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive.Managing Work (Includes Time Management)Effectively managing ones time and resources to ensure that work is completed efficiently. Work StandardsSetting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.WORKING CONDITIONSThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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