Admin & Ops Support (Saudi National)

Job Description

OverviewCollaborating closely with the Operations and Administrative teams, ensuring seamless support across all facets of operations. Assisting in streamlining administrative processes, managing schedules, and facilitating communication between departments to optimize workflow efficiency. Upholding meticulous attention to detail in documentation and record-keeping while maintaining the utmost confidentiality. Dedicated to fostering a cohesive and productive environment, prioritizing organizational excellence and client satisfaction in every aspect of support provided.Qualifications

• Previous administration experience within an office environment.
• Strong communication fluent in English and Arabic, both verbal and written, with excellent interpersonal skills.
• Smart and Presentable.
• Excellent administrative skills.
• Able to work independently.
• Attention to detail and high level of accuracy
• Ability to take ownership of problems and act quickly.
• Good level of computer skills. ( Microsoft Outlook, Word, Excel)
• Mature approach to dealing with people at all levels of the organisation .
• Ability to learn and retain information within a reasonable time frame.
• High level of accuracy, attention to detail and pride in your work.
• Reliable with a good time keeping record.

Responsibilities

• Provide day to day administrative support to the Project Management Team.
• Assist the Heads of Department in an administrative support role when required.
• Implement and maintain procedures to ensure that continuity of the administrative ser vice is maintained at all times .
• Ensure that all purchase orders are processed and approved for payment with margin sheets and competitive quotations attached.
• Provide cover for reception when required.
• Occassional reception duties such as t yping and distribution of Purchase Orders.
• Provide day to day administrative support to the Account s Department where necessary.
• Assist the with booking support crew and compiling details for accreditation .
• Organize catering requirements for delivery on-site.
• Ensure that the Companys policies, rules, procedures and obligations are observed in carrying out the above duties.
• Support the Operations team as required .
• Support the Logistics Administrator as required.

The above list of duties and responsibilities is not intended to be exhaustive. Employees are expected to adopt additional tasks when required. These tasks will be in keeping with the general profile of the role.

Keyskills :
Administrative Time Management Computer Skills communication Interpersonal

About Company

Since day one, we have relentlessly pursued a better way. Our purpose - to redefine the boundaries of ambition - is the reason we do it. We are global experts in shaping and making the built environment. We support clients at every stage of the property lifecycle, from development and consultancy to construction and operations. You can see our impact everywhere: from skylines that form cities around the world to the infrastructure that communities depend on to live, work and play. Together, it all works towards our vision: leading the way to a more connected, resilient and sustainable world. Today, we remain a privately owned business that has grown organically across five global hubs in Europe, Middle East and North Africa, the Americas, Sub Saharan Africa and Asia Pacific. The driving force behind our success is our people who, with their collective expertise, push us to think differently and bravely lead the way. Our culture respects equality, values diversity and encourages individuality - accepting and appreciating all views and beliefs and providing an environment for ideas to come alive. We welcome everyone who shares the Mace values, regardless of background, culture, disability, ethnicity, gender identity or sexual orientation. Drawing on a broad range of backgrounds, perspectives, experience and expertise to challenge convention is our strength. Its the reason why we continue to grow and its the secret to how weve built some of the worlds most renowned buildings. Should you need to discuss any reasonable adjustments or require guidance about our recruitment process, please contact inclusiverecruitment@macegroup.com to speak to a member of our team.You can read our diversity and inclusion strategy here .