Office Manager

Job Description

Employment: Full Time Office Manager Reports To: SVPLocation: RiyadhGeneral Description of Role and Responsibilities:Organizing office maintenance and repair work as required to facilitate smooth operations, including supervising the implementation of new office systems.This will involve interfacing with the client teams representative once located within the client provided offices.Developing office procedures and policies.Adhering to approved procedures and ensuring that their staff meet those requirements.Working with other staff members as needed to develop and improve services.Responding to the changing technology environment and participating in decision-making activities relating to customers needs.Performing other responsibilities associated with this position as may be appropriate.Establish and manage relationships with vendors, service provider and landlord.Familiar with cost control and purchase process, including price negotiation with vendors and suppliers.Projects/Client invoicing.Provide general support to visitors, including air ticket and accommodation where necessary.Proficiency in MS office and knowledge of other popular software packages.Must lead by example and be hands-on to foster coaching and guidance to direct reports and junior staff.Planning and execution of company events.Maintain a safe and secure working environment, including Covid-19 measures.Coordinating international travel and accommodation.Delegating work, performing workload planning and supervising the support staff, so that adequate administrative support is provided to the Management Team.Liaising with members of the senior management team to set priorities and providing administrative support services to meet the demands of the project.Meeting with senior managers to review office performance and define means to improve service.Perform other duties as required by the line manager/supervisor. REQUIREMENTS: Qualifications, Experience, Knowledge and Skills:Ten years of related work experience, preferably managing a multicultural office, including 3 - 5 years of prior Office Management experience in a lead capacity.Capable of effectively communicating in English, both verbally and in writing, with all levels of program, operational, executive, and Client management.Must have excellent communication, interpersonal and organizational skills.Must have strong leadership skills and be able to motivate team members.Able to set priorities and meet critical time deadlines.Strong technical skills.Excellent analytical and problem-solving skills.Responsive to changing demands.Forward-thinking.The flexibility of methods and approach to ensure delivery.Strong initiative.Ability to work under pressure.

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About Company

One of the largest construction claims consulting firms in the world.