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Executive Secretary

3.00 to 12.00 Years   Riyadh, Saudi Arabia   31 Jan, 2024
ELECTRON SAUDI SERVICES LTD
1 Jobs Openings
Job LocationRiyadh, Saudi Arabia
EducationNot Mentioned
SalaryNot Mentioned
IndustryConstruction & Building
Functional AreaNot Mentioned

Job Description

A reputable company in Riyadh, Saudi Arabia is seeking a highly motivated and detail-oriented Executive Secretary to join their team. The ideal candidate will have a minimum of 3 years of experience in a similar role and possess excellent organizational and communication skills. The Executive Secretary will be responsible for providing administrative support to the executive team and ensuring the smooth operation of the office.Responsibilities:

  1. Manage and maintain the executive teams schedules, including arranging meetings, conferences, and travel arrangements.
  2. Screen and prioritize incoming phone calls, emails, and correspondence, redirecting as appropriate.
  3. Prepare and edit correspondence, reports, and presentations.
  4. Coordinate and schedule internal and external meetings, including booking conference rooms, arranging catering, and ensuring all necessary materials are available.
  5. Record and distribute meeting minutes and follow up on action items.
  6. Handle confidential and sensitive information with the utmost professionalism and discretion.
  7. Prepare and process expense reports and manage office supply inventory.
  8. Handle day-to-day administrative tasks, including filing, faxing, and photocopying.
  9. Build and maintain positive relationships with clients, vendors, and internal stakeholders.
  10. Assist with special projects and other ad-hoc tasks as assigned.

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