Organize and maintain both physical and electronic project documentation, including drawings, contracts, permits, specifications, and correspondence.
Ensure documents are filed and archived according to the company?s document control procedures.
Track document versions and revisions to ensure accuracy and consistency across the project lifecycle.
Distribute documents to relevant parties in a timely manner, ensuring all stakeholders have access to up-to-date information.
Document Control Systems:
Utilize project management software and document control systems to track and store documents effectively.
Manage and maintain an Electronic Document Management System (EDMS) such as Aconex, ensuring all documents are stored correctly.
Provide support in the implementation and maintenance of document control systems across the project.
Compliance & Quality Control:
Ensure that all documents comply with company standards, industry regulations, and quality control procedures.
Perform regular document audits to ensure accuracy, completeness, and adherence to required formats.
Monitor document retention and archiving schedules to meet both regulatory and company requirements.
Communication & Coordination:
Act as the primary contact for document-related inquiries and requests.
Coordinate with project managers, engineers, architects, subcontractors, and other team members to ensure that all necessary documentation is available and up-to-date.
Ensure that all documents are submitted by subcontractors and vendors in a timely and compliant manner.
Reporting:
Generate and maintain reports on document status, updates, and changes for stakeholders.
Provide documentation support for project inspections, audits, and client reviews.
Document Retrieval & Access Control:
Ensure efficient retrieval of documents for project teams while maintaining secure access controls for sensitive information.
Provide guidance to project teams on document management best practices and protocols.
