Board meeting administration: Responsible for planning, scheduling, and coordinating board meetings. This includes preparing meeting agendas, distributing meeting notices, and collecting relevant documents from board members and committees.
Meeting logistics: Arrange meeting venues, equipment, and refreshments, and ensure that all necessary materials and resources are available for board meetings. Handle travel arrangements for board members if required.
Record keeping: Responsible for maintaining accurate and up-to-date records of board meetings, resolutions, and minutes. Ensure that minutes are drafted, reviewed, and approved in a timely manner and maintained in a secure and organized manner.
Compliance and governance: Provide guidance to the board on corporate governance practices, ethical standards, and legal compliance requirements. Stay updated on relevant laws, regulations, and industry best practices to ensure that the board operates in accordance with them.
Communication and correspondence: Manage communication between the board and its members, senior executives, shareholders, and external stakeholders. Preparing and distributing board meeting invitations, agendas, and other relevant communications.
Board support: Assist in the orientation and training of new board members, ensure that board evaluations are conducted periodically, and support the ongoing development of the boards governance practices.
Confidentiality and ethics: Handle sensitive and confidential information with utmost discretion and maintain high ethical standards in all interactions and responsibilities as the Board Secretary.
