Overview: As a Procurement Specialist, you will be responsible for managing the procurement process, from sourcing suppliers to negotiating contracts and overseeing purchases. Your role involves ensuring timely and cost-effective acquisition of goods and services while maintaining quality standards and compliance with company policies and regulations. You will collaborate with internal stakeholders, vendors, and external partners to optimize procurement strategies and drive value for the organization.
Key Responsibilities:
Sourcing and Vendor Management:
Identify and qualify potential suppliers, conduct supplier evaluations, and negotiate terms and conditions to establish vendor partnerships that meet the organizations requirements.
Maintain relationships with existing suppliers, evaluate supplier performance, and address any issues or concerns to ensure continuity of supply and quality consistency.
Procurement Planning and Strategy:
Develop procurement plans and strategies aligned with organizational goals, budgetary constraints, and project requirements.
Analyze market trends, supply chain risks, and pricing dynamics to inform procurement decisions and optimize sourcing strategies.
Request for Proposal (RFP) and Bid Management:
Prepare RFP documents, bid packages, and procurement specifications in collaboration with internal stakeholders and legal counsel.
Manage the bid process, evaluate vendor proposals, conduct bid analysis, and recommend vendor selection based on cost, quality, and service considerations.
Contract Negotiation and Management:
Negotiate contracts, pricing agreements, and service level agreements (SLAs) with suppliers to achieve favorable terms, mitigate risks, and ensure compliance with regulatory requirements.
Review contract terms and conditions, assess legal implications, and collaborate with legal counsel to finalize agreements and resolve any contractual disputes.
Purchase Order Processing and Execution:
Generate purchase orders (POs), review purchase requisitions, and coordinate with finance and accounting teams to process invoices and payments in a timely manner.
Monitor PO status, track delivery schedules, and expedite orders as necessary to meet project deadlines and production requirements.
Supplier Performance Monitoring:
Establish key performance indicators (KPIs) and metrics to measure supplier performance, delivery performance, quality performance, and cost savings.
Conduct regular supplier performance reviews, address performance issues, and implement corrective actions to drive continuous improvement and supplier accountability.
Compliance and Risk Management:
Ensure compliance with procurement policies, procedures, and regulatory requirements, including ethical standards, conflict of interest policies, and anti-corruption laws.
Identify and mitigate supply chain risks, such as supply shortages, quality defects, and geopolitical instability, through risk assessment and mitigation strategies.
