Manager Administration PK - Facilities

Job Description

YOU TACKLE FOR QUALITY AND GREAT SERVICE. THIS WILL IMPROVE THE LIFE OF OUR CUSTOMERS.Would you like to become part of the worlds most international company?A company that pioneered cross-border express delivery in 1969 and is now active in more than 220 countries and territories worldwide. Do you want to be part of a company that connects people worldwide? And the more people we connect, the better life will be on our planet.Do you want to make a difference? Then come to our Insanely Customer Centric Team and become a Certified International Specialist!YOUR RESPONSIBILITIES

• Develop and maintain a checklist for effective monitoring of facility management activities; Visit facility to observe working environment, identify and address anomalies/shortcomings; Ensure adherence with defined SOPs and hygiene standards.
• Provide feedback to staff and share actions points for better facility management.
• Ensure smooth operations of female pick and drop facility.
• Execute CAPEX related activities as per management?s approval.
• Observe repair and maintenance requirements at facilities and ensure timely initiation of the same.
• Monitor maintenance related activities as per checklist and ensure rectification of gaps (if any); Ensure seamless provision of utilities and administrative services at all facilities within the region.
• Define scope of project, execution requirements and discuss payment terms; Coordinate throughout the execution of project or facility management related services and ensure efficacy.
• Reconcile payments with contractual terms as well as efficacy of service delivery.
• Monitor expiration of long term contracts and carry out tasks for timely renewal of the same; Manage contractual documentation, data management and ensure efficient file maintenance.
• Formulate POs/invoices in coordination with Finance and reconcile billing information; Ensure timely payment processing of the vendors.
• Foster healthy relationship for a longer term to ensure maintenance of required quality standards.
• Understand requirements shared by management regarding arrangement of events or trainings and comprehend specifications.
• Initiate planning and budgeting for execution of events and carry out negotiations on the same with the concerned stakeholders; Finalise venue/location, selects vendors and arrange required logistics.
• Onboard appropriate vendors as and when required for required services including food, catering, transportation, other logistics etc.
• Ensure smooth execution of events, identify possible shortcomings and develop backup plan for rectification of the same.
• Assess requests received from facilities and identify actual requirements; Record facility wise inventory requirements on monthly basis and assess availability of enough backup; Ensure that the required inventory is timely dispatched.

YOUR PROFILE

• Bachelor degree (or equivalent).
• At least 5-7 years? experience in a similar role.
• Dynamic and self-driven individual who is able perform under pressure and take initiatives.
• Strong interpersonal and follow-up skills.
• Excellent written and verbal communication skills.

OUR OFFER

• Strong career support in an international environment.
• Great culture and colleagues.
• Multifarious benefit program.

Do you see a personal challenge in these versatile and responsible tasks? Then apply now!

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