Finance and Operations Coordinator

Job Description

ThinkWell is an international health systems development organization focused on using tailored health financing approaches to help low- and middle-income countries achieve universal health coverage. We believe that effective health financing systems are essential to ensuring health services are well resourced, high quality, accessible, and do not cause financial impoverishment by those who use them. ThinkWell employs a ?whole-of-systems? approach to health financing. We specialize in five practice areas that intersect with health financing: governance, human resources for health, private sector, public financial management, and research and evaluation.ThinkWell has a growing portfolio of projects in Pakistan and seeks to build a team building a team of talented and motivated staff. ThinkWell Pakistan is recruiting a Finance & Operations Coordinator to support establishing, coordinating, and managing operational functions in a new country office.The Finance & Operations Coordinator supports project implementation and is responsible for supporting operations, including administration, accounting, office management, talent management, and procurement. The role requires close coordination with the Operations, Finance, Talent, and Contract teams and works closely with the ThinkWell Pakistan technical team.The Finance & Operations Coordinator will report to the Finance & Administration Specialist and will be based in Islamabad.Please note: Pakistan nationals are encouraged to apply. This position includes a national benefits package and does not include international relocation or expatriate benefits. This position is contingent upon funding.Office Administration and Management

• Assist in planning and monitoring all office responsibilities (supplies, IT, communications, utilities, contracts for office services).
• Assist Finance and Administration Specialist in procurement (IT vendor, IT equipment and service provision, office, staff, and equipment insurance).
• Support the establishment and growth of the ThinkWell country office, including government registration, tax registration, liaison activities, administrative duties, legal and compliance requirements, logistics, and procurement.
• Assist ThinkWell in transition from the current Professional Employer Organization to a new one if required
• Prepare correspondence and provide administrative support during meetings.
• Support the day-to-day running of the office (transport and accommodation bookings, organizing meetings and meeting rooms, managing the inventory lists and all related correspondences).
• Ensure proper accounting of all project transactions using ThinkWell?s accounting system and in line with ThinkWell Global policies, local government, and donors? requirements.
• Support in managing banking and petty cash operations and ensure monthly reconciliation of local Banks account and petty cash (i.e., receipt of funds, movements of funds in the institution?s accounts, and payroll).
• Maintain, analyze, and reconcile balance sheets and submit accurate monthly financial reports timely.
• Process invoices after securing proper approval.
• Ensure statutory compliance with various local laws and maintain financial files and support audits.
• Ensure timely remittance of compulsory items.
• Assist in revising and formulating the country office manual outlining processes, policies, and procedures.
• Assist in maintaining a filing system for financial documents in readiness for audits or tax reporting purposes and participate in financial audits.
• Support in preparation and oversight of program budgets, update BVA, ensure Finance and Admin Specialist is aware of any significant variances, and advise on ways to mitigate the identified risks.
• Assist in financial and operational reporting.
• Support in Coordinating with the Talent team to manage local staff recruitment.
• Work with global operations teams to develop and manage a payroll system for local staff, including calculating and remittance of tax and other statutory requirements.
• Support new hire onboarding and introductions.
• Manage staff contracts for approval and oversee leave requests
• Manage and maintain a secure, confidential HR filing system.
• Coordinate with the Talent team to support staff development activities.
• Maintain employee records according to policy and legal requirements.

Financial Management

• Ensure proper accounting of all project transactions using ThinkWell?s accounting system and in line with ThinkWell Global policies, local government, and donors? requirements.
• Manage banking and petty cash operations and ensure monthly reconciliation of local Banks account and petty cash (i.e., receipt of funds, movements of funds in the institution?s accounts, and payroll).
• Maintain, analyze, and reconcile balance sheets and submit accurate monthly financial reports timely.
• Process invoices after securing proper approval.
• Ensure statutory compliance with various local laws and maintain financial files and support audits.
• Ensure timely remittance of compulsory items.
• Support revising and formulating the country office manual outlining processes, policies, and procedures.
• Develop and maintain a filing system for financial documents in readiness for audits or tax reporting purposes and participate in financial audits.
• Support oversight program budgets, update BVA, ensure Finance and Admin Specialist is aware of any significant variances, and advise on ways to mitigate the identified risks.
• Assist in proposal development, budget realignment or modification, and reporting.

Human Resources

• Coordinate with the Talent team to manage local staff recruitment.
• Work with Finance and Admin Specialist to develop and manage a payroll system for local staff, including calculating and remittance of tax and other statutory requirements.
• Support new hire onboarding and introductions.
• Manage staff contracts for approval and oversee leave requests
• Manage and maintain a secure, confidential HR filing system.
• Coordinate with the Talent team to support staff development activities.
• Maintain employee records according to policy and legal requirements.

We Are:ThinkWell core values are our fundamental organizational guiding principles. They define our corporate culture, influence our behavior at work and help us achieve our mission. Our values are:Think bigInfluence the conversationEmpower othersBe exceptionalAlways questionRelate authenticallyEvolve by learningYou Are:An entrepreneurial, results-oriented ?do-er? with a willingness to take risk, think big and challenge conventional wisdom.A change maker who reaches independent judgement with an open mind, influences the conversation, and seeks innovation.Able to help create an empowering environment in which everyone feels free to take initiative, be accountable and fail intelligently (learn from mistakes).A collaborative colleague who engages constructively with people from different cultures, orientations, and perspectives and maintains positive relations in a virtual world.Principally motivated by a growth mindset, meaning the pursuit of knowledge, experience, and self-improvement. You always question and continuously learn.Authentic, honest, direct, self-aware, and open to giving and receiving feedback.

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