Finance & Administration Specialist

Job Description

Do you believe that everyone deserves access to affordable, quality healthcare? Are you driven by creativity, bold ideas, and innovation? Are you inspired by exceptionally talented, diverse, impact-oriented colleagues? Do you thrive in a dynamic, high-growth, fast-paced environment? Most importantly, are you fed-up with ?business as usual? in the health sector and want to do something about it? Then consider a job with ThinkWell.ThinkWell is recruiting for a Finance & Administration (F&A) Specialist to oversee our growing portfolios administration and financial operations in Pakistan. The F&A Specialist will help build two ThinkWell offices in Sindh and Khyber Pakhtunkhwa provinces. The F&A Specialist brings strong financial and administrative skills and a comprehensive understanding of donor financial and contractual requirements. The F&A Specialist also brings a strong knowledge of Pakistans local law and operating requirements.This is a full-time position based in Khyber Pakhtunkhwa and will report tothe Pakistan Country Director.Please note: Pakistan nationals are encouraged to apply. This position includes a national benefits package and does not include international relocation or expatriate benefits. This position is contingent upon funding.What you?ll doAdministration

• Prepare written communication such as drafting letters in Urdu as required for the administration of the country office
• Assist with translation of simple documents from English to Urdu and vice versa
• Support the establishment and growth of the ThinkWell country office including government registration and liaison activities, administrative duties, legal and compliance requirements, logistics and procurement.
• Prepare correspondence and provide administrative support during meetings.
• Support staff in editing documents and presentations as required
• Assist with travel planning and logistics
• Develop a country office manual outlining processes, policies, and procedures

Office Management

• Manage all office responsibilities (supplies, IT, communications, utilities, contracts)
• Purchase office equipment and computer hard and software required
• Maintain an equipment inventory tracker
• Act as a liaison between ThinkWell IT staff to manage IT equipment

Financial Management

• Liaise with a professional employment organization
• Support new country office with banking and registration process
• Prepare payroll after registration is finalized
• Ensure proper accounting of all financial transactions using ThinkWell?s accounting system and in line with local and funding agency requirements
• Manage banking operations (receipt of funds, movements of funds in the accounts of the institution and payroll)
• Ensure statutory compliance with various local laws and maintain financial files and support audits.
• Revise and/or formulate country office manual outlining processes, policies, and procedures
• Develop and maintain filing system for financial documents in readiness for audits or tax reporting purposes
• Plan, implement and manage program budgets, financial reviews, and financial reports.
• Assist the Country Director to budget for new business concept papers and proposals.

Human Resources

• Coordinate with Talent team to manage local staff recruitment and onboarding
• Work with Agility teams to develop and manage a payroll system for local staff, including the calculation and remittance of tax and other statutory requirements.
• Help revise HR manual based on the company policy and in accordance with labor laws
• Develop and maintain a secure confidential HR filing system
• Partner with Country Director in the implementation of a performance management system

Contract and Vendor Management

• Assist Country Director in the preparation and oversight of sub contracts
• Identify and manage vendors for various services for office management, administration or legal accounting services as required
• Provide logistical and operational support to consultants as required.

we are:ThinkWell core values are our fundamental organizational guiding principles. They define our corporate culture, influence our behavior at work and help us achieve our mission. Our values are:Think bigInfluence the conversationEmpower othersBe exceptionalAlways questionRelate authenticallyEvolve by learningyou are:ThinkWell core competencies are foundational skills and behaviors that align with our values and are expected of all employees.An entrepreneurial, results-oriented ?do-er? with a willingness to take risk, think big and challenge conventional wisdom.A change maker who reaches independent judgement with an open mind, influences the conversation, and seeks innovation.Able to help create an empowering environment in which everyone feels free to take initiative, be accountable and fail intelligently (learn from mistakes).A collaborative colleague who engages constructively with people from different cultures, orientations, and perspectives and maintains positive relations in a virtual world.Principally motivated by a growth mindset, meaning the pursuit of knowledge, experience, and self-improvement. You always question and continuously learn.Authentic, honest, direct, self-aware, and open to giving and receiving feedback.

Keyskills :