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Coordinator, Female Hostel

1.00 to 10.00 Years   Pakistan   18 Aug, 2022
Aga Khan University
1 Jobs Openings
Job LocationPakistan
EducationNot Mentioned
SalaryNot Mentioned
IndustryOther Business Support Services
Functional AreaNot Mentioned

Job Description

Coordinator, Female HostelDepartment: Office of the RegistrarEntity: Aga Khan UniversityLocation:Karachi, PakistanResponsibilitiesYou will be responsible for:

  • providing assistance to the Manager, Female Hostels, in handling the affairs and supervising the general activities of the Hostel
  • maintaining a very close liaison and coordination with the housekeeping, maintenance, security, horticulture and other concerned departments to ensure cleanliness, hygiene, health, maintenance, safety & security and to make the ambience of the hostel premises worth living
  • ensuring that housekeeping and security guards that are assigned duties to female hostel are performing their duties efficiently
  • having regular duty hours, however, if needed, you may be required to perform duty in rotation in On-Campus hostel when any of the assigned staff will be on long leave
  • keeping an updated record of all hostelites and hostel occupancy, also taking care of hostelites residing in the hostel and helping to resolve their day-to-day affairs
  • making the hostel environment academically conducive, socially healthy and disciplined
  • monitoring the hostel premises to make sure that they are kept in a neat and clean state
  • ensuring that students do not leave the hostel premises unauthorized and without informing, and making sure that students? in and out timings are recorded in the book
  • assuring that only bonafide individual avails the hostel facilities
  • ensuring that any party in the hostel is not conducted without the approval of the Manager
  • monitoring the hostel premises to ensure that any prohibited and illegal activity is checked and immediately reported to the Manager and the Security department
  • ensuring that hostel facilities are not misused/ damaged
  • keeping track of all the complaints made by hostelites and making sure that they have been addressed
  • recording of daily activities/events, duplicate keys and any incident in the hostel
  • ensuring that the financial statement, occupancy/vacation status and the rent dues against the hostelites is prepared on time and submitted to the finance department.
RequirementsYou should have:
  • a Graduate degree from HEC recognized University
  • 5-7 years? working experience in an administrative position, having performed supervisory roles in the hospitality industry (academic environment experience will be considered an advantage)
  • ability to communicate with young people with diverse backgrounds
  • high level of tolerance and a calm disposition to be able to deal with difficult and challenging people
  • good listening skills and the ability to establish positive rapport with students
  • good administrative and organizational skills and the ability to resolve administrative problems
  • capacity to handle workload and meeting timelines under pressure
  • ability to effectively deal with people
  • skills to use computer and common software such as MS Office, Internet etc.
  • ability to handle shift work and perform extra duties as and when required.

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