Coordinator- Centre for Innovation in Medical Education

Job Description

Coordinator, Centre for Innovation in Medical EducationEntity: Aga Khan UniversityLocation: KarachiIntroduction to the Aga Khan University: The Aga Khan University is a private, international university committed to international standards of excellence in teaching, research, and service. Its teaching hospital, the Aga Khan University Hospital has been accredited by the prestigious Joint Commission International for achieving the highest international healthcare standards.The Centre for Innovation in Medical Education (CIME) is the only one of its kind in South Asia to be accredited by the Society for Simulation in Healthcare (SSH) meeting international standards for simulation based education, innovation, and pedagogical research. This is an exciting time as the Centre expands to new AKU campuses in Nairobi and Kampala. The Centre is committed to working with partners in healthcare, education and clinical practice to enrich educational experiences and improve healthcare outcomes and patient safety.Job Role / Responsibilities:Secretarial Duties:you will be responsible for:

• screening and proof- reading all the documents for Director?s approval
• dealing with urgency and prioritising enquires to concerns approaching the Director?s office
• organizing all the internal and external meetings and maintain the Director?s dairy
• organizing and preparing documents for meetings (internal and external) chaired by Director such as CIME executive meetings, team meetings, team presentations, advisory meetings, zoom and in-person meetings
• undertaking day to day communication for Director?s office via mails, calls, letters and memos
• making relevant travel arrangements for all team members

Working as a Coordinator Pakistan and East Africa:you will be responsible for:

• establishing external collaborations and events in coordination with the Administration Advisor
• acting as a core member, working with the Director and CIME team in the process of accreditation and reaccreditation including compiling, coordinating all the work for submission, maintain deadlines
• creating final accreditation document and liaising with accrediting body in USA for timely submissions
• organizing weekly internal educational, research and development sessions for CIME team members
• maintaining smooth relationship within CIME team across the globe, work closely with Advisors for smooth workflow and follow ups
• maintaining confidential personal files of CIME employees
• corresponding with participants enrolled in CIME courses specially in Clinical Simulation Educators, Leadership and Technical courses
• managing and working on all the correspondence with Human resource department in Pakistan and East Africa for any new recruits (staff, TKN, Interns) for CIME. Work on Taleo for smooth processing
• compiling and drafting reports, policies and official documents for CIME Pakistan and East Africa
• coordinating with Provost office and finance for East Africa budget and maintain budget reports.
• acting as CIME focus person for Pakistan/East Africa and coordinate for any business that needs urgent actions by the CIME team members and Director
• communicating with concerned departments (travel, transport, housing, government offices) for smooth progress in organizing Director?s and team members timely invitation letters, visas, vaccination, transport, accommodation, and tickets for all travel (national and international)
• coordinating with all concerned departments in Pakistan and East Africa to manage regular meetings and follow-up with Provost, Vice Provosts, Deans, Champions, Finance, IT, Purchase, Students group

Eligibility Criteria / Requirements:You should have:

• a Bachelor?s degree, preferably Master?s degree in commerce or social sciences with a minimum two years? experience in professional role in similar capacity is preferred
• preferably working experience within hospital, academic or research facility
• proficiency in computer software packages (MS Office-Word, Excel, PowerPoint)
• ability to meet tight deadlines
• excellent communication, report writing and team-working skills
• must demonstrate leadership capabilities with the ability to foster credibility and trust.

Keyskills :