Building Manager, University Centre

Job Description

Building Manager, University CentreEntityAga Khan UniversityLocationKarachi, PakistanIntroductionYou will be responsible to oversee the daily operations and upkeep of the University Centre ? a newly built state of the art high rise facility at the Stadium Road campus of the University. You will be responsible for the efficient utilization of spaces within the building while ensuring the safety and security of occupants, coordinating and managing maintenance, repair and housekeeping activities to ensure smooth daily building operations maintenance by liaising with the relevant relevant departments and compliance with the standard operating procedures in close coordination with the respective support departments/divisionsResponsibilitiesSpecifically, you will be responsible to:

• Act as point of contact for all maintenance, repairs, housekeeping, security and administrative tasks at the University Centre, including management of facilities, equipment, services, visitors? control, and building standard operating procedures
• ensure that all janitorial staff are on duty and perform their assigned duties, they are well-groomed, disciplined and trained in coordination with the respective stakeholders. You will also ensure that these staff members are effectively utilized
• cleanliness and upkeep of the facility will be the top most priority as part of the responsibility
• supervise mail & dispatch service, reception management, visitors? control, implementation of office protocols, management of shared spaces including conference and meeting rooms, parking, elevators, pantry and other areas
• partner with Administrative and Academic leads for the implementation of SOPs to ensure smooth operations of UC
• manage the issuance/ storage of shared equipment in the UC and ensure the efficient utilization of such resources through periodic reviews
• ensure that the entry and exit points at UC are controlled by the Security team and SOPs are followed by the occupants and external visitors
• participate actively and support the stakeholders in the logistics of planning and execution of events, such as high-level meetings, conferences, etc., held at UC
• resolve complaints of faculty, staff and students with respect to UC
• maintain a safe and secure environment for the occupants ensuring the building is free of hazards
• assist emergency response teams in locating building sections, evacuating occupants, and containing an emergency situation
• coordinate meetings with the management/committee to provide insights for taking decisions relating to the management and smooth operations of UC
• forecast and maintain the budget for building operational expenditures
• review SOPs on a regular basis for smooth operations of UC.

• A minimum of 5 to 7 years of experience with an exposure to direct management of facilities, office spaces (preferably busy high rises) and services
• experience in a variety of organizations would be a definite asset
• excellent problem-solving ability with, sound judgment, independent and critical thinking with an eye for detail and accuracy
• ability to work independently with little supervision
• ability to multi-task and oversee multiple projects at once.
• detail-oriented individual with strong negotiation and leadership skills
• maintenance experience with an understanding of Building Codes and Safety Regulations
• result-oriented behaviour, with an ability to set and meet goals
• strong interpersonal communication skills
• proficient in the use of Microsoft Office
• must have the willingness to work weekdays, evenings, and sometimes on the weekends
• a high level of integrity; who is ethical and trustworthy
• strong critical thinking and problem-solving skills
• strong self-management with a high level of energy and flexibility.

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