Associate- Institute for Educational Development

Job Description

Department:Institute for Educational Development, Pakistan (IED, P)Organization:Aga Khan UniversityIntroductionThe Aga Khan University is a private, international university committed to international standards of excellence in teaching, research, and service. Its teaching hospital, the Aga Khan University Hospital has been accredited by the prestigious Joint Commission International for achieving the highest international healthcare standards.Aga Khan University - Institute for Educational Development (AKU-IED) was established in July 1993 with the overall objective of becoming a leader in educational reform and improvement, especially in developing countries. The aim of the Institute is to increase the efficiency and effectiveness of schools and other educational institutions in the country through innovation, policy development, practice, training and research.ResponsibilitiesThe incumbent will be responsible to provide assistance in general and academic management and administration for the Foundations for Children project related activities of HDP and 1ED being carried out from Karachi, in Gilgit-Baltistan and Chitral in collaboration with AKDN and the government. This is a Karachi based position.You will be responsible to:

• provide administrative and logistic support in organizing and coordinating all the general as well as academic administration and project related activities of HDP and IED
• enter data, data management and extracting reports from such data, as assigned by the project PIs. help PIs and other project staff in preparing log frames, work plans, reports, presentations, briefs, and other documents
• help PIs and other project staff in preparing log frames, work plans, reports, presentations, briefs, and other documents
• process ROPs, travel and field advances, expenses claims and summary reports, contractual staff wages, leaves form, accommodation and food requisitions, online purchase, and material stock requisitions, online travel request forms and its timely follow ups
• liaise with the project team to arrange their travel, accommodation, and other logistic needs in a timely and efficient manner
• maintain proper records of all the fixed assets, equipment?s, general office supplies/stationery and other project materials of HDP and IED and ensure its availability, proper handling, issuance and timely receiving by the users
• coordinate with IT and Maintenance departments to launch IT and maintenance related complaints and timely follow-ups to resolve those complaints
• perform any other task assigned by the Project Pls and designees

• a Masters in Economics, Business Administration or related field
• at least three years of work experience
• strong verbal and written communication skills in English and Urdu.
• proficiency in using computers and a range of software?s, especially MS Office, SPSS, video conference platforms like Zoom
• ability to manage assigned task according to timelines
• able to work both independently and as a team member
• ability to be flexible, patient, and work in fast-paced, deadline-driven environment
• good organization and planning skills
• good interpersonal skills, positive attitude
• good understanding of how development projects work

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