Associate (Exam Cell)- Department for Educational Development

Job Description

Associate (Exam Cell), Educational DevelopmentEntity: Aga Khan UniversityLocation: KarachiIntroduction to the Aga Khan University: The Aga Khan University is a private, international university committed to international standards of excellence in teaching, research and service. Its teaching hospital, the Aga Khan University Hospital has been accredited by the prestigious Joint Commission International for achieving the highest international healthcare standards.The Department for Educational Development (DED) is a resource for the Faculty of Health Sciences (FHS) responsible for developing educational philosophy at FHS, for faculty development and capacity building; for supporting curricular review, revision, and programme evaluation and ensuring quality of examinations.Job Role / Responsibilities:The incumbent will be responsible for overall functioning of the Examination Cell. Supervising the staff who look after Question Data Bank UGME, PGME and SONAM Programs of the University, Assist in Online Examination Process, compile psychometric analysis report and maintain safety and security measures of the Examination Cell.Specifically, you will be responsible to:Online Examination

• assist Manager / Assistant Manager to develop strategies and align programs for achieving Departmental Goals and Objectives related to online examination process through UCAN
• assist in initiating performance improvements, minimizing expenses by adopting and initiating online examinations for different programs on UCAN
• support supervisors for training Faculty and Staff for online examination system on UCAN
• ensure smooth running of Computer Based Examinations system with DED Faculty, UGME office and IT department.

Quality Assurance

• oversee matters related to the pre-exam activities which include review and banking of questions, exam selection, pre-exam review, formatting of final paper for physical or uploading for online examination on VLE/UCAN, exam printing and all other exam logistics in consultation with the relevant faculty
• upload questions into the question data bank portal according to defined item Parameter?s classification on timely basis
• ensure that proper data logs are maintained for the check-in and check-out of all Items of the Question Data Bank
• supervise timely selection and retrieval of questions from Question Data Bank by providing support to the MBBS Year Chairs and Exam Coordinators.

Exam Facilitation

• ensure effective and efficient examination processes in line with the agreed / established practices, protocols, and error free examination
• support Assistant Manager Exam Cell for initiating Quality Assurance and Quality Enhancement process of UGME, PGME and SONAM Examinations
• supervise and prepare Pre and post Exam review report for Exam Review meetings of all UGME, PGME and SONAM Examinations
• conduct OSCE. (Grouping of the students with time frame, provide material on request, attendance of the students, announcements of the general instructions related to the exam and other task as per need).

Quality Enhancement

• maintain safety and security measures of the Examination Cell
• Check and edit the question papers delivery and collection of examination material to the venue, attendance of the students Scanning, manual checking of OMR sheets, editing and computation of the MCQ scores & Compilation of the results
• tabulate student?s evaluation of each exam; prepare and compile data in graphical form wherever it needs
• assist supervisor for preparing psychometric analysis report for each Exam in order to evaluate the effectiveness of assessed items before the finalization of results
• ensure that approved results can be recorded in appropriate files
• ensure that announcement of the results displayed on the student?s notice board and One45 System through Office of the UGME.

Coordination with other departments and committees

• liaise with other departments (Office of the Registrar, Office of the UGME, SONAM and University administration) related to different courses/examinations for smooth running of all exam activities and other DED programs
• support Office of the Registrar for student induction, progression, graduation and other related matters
• coordinate with the respective Year Committee Chairs and the Coordinators in uploading Questions and their attributes into the Question Bank in a specific format
• assist to ensure implementation of all the examination and promotion policies related to the programs for maintaining assessment excellence.

Workshop and courses

• assist in project presentation to national and international delegations for the training or describing of examination process
• assist in managing Monthly and Annual Mega Question Review and other examination activities
• support in training sessions to different university sections when needed for the smooth result tabulation and processing.

Other tasks

• assist in strategic planning for the future needs of overall examination cell and support in preparing budget accordingly
• generate purchase or material stock requests and maintain record of purchase and delivery
• ensure restricted access into the Question Bank
• take backups according to defined procedures to avoid any loss
• present Question Data bank on quarterly basis to the supervisor
• support in managing content for Departmental online portal / website
• any other task assigned by the Chair and Supervisors.

Eligibility Criteria / Requirements:You should have:

• a minimum of Bachelors degree, Masters will be preferred
• a minimum of four to five years related experience in the field of administration
• excellent communication, interpersonal, and presentation skills
• excellent initiative, reliability and maturity in problem solving
• excellent written and verbal communication in English and Urdu
• proficient in use of computer packages (MS Office, SPSS and Internet)
• sound knowledge of Excel Macros and VB Codes, one45
• ability to meet short deadlines and maintain confidentiality.

Keyskills :